Office Manager / Executive Administrator

We are a stealth-mode battery startup developing cutting-edge battery technology. Our mission is to revolutionize battery technology to accelerate the global transition to clean energy. By leveraging innovative materials, advanced manufacturing techniques, and next-generation energy storage architectures, we are building the future of sustainable energy.

• Manage general front-office functions including; visitor check-in, deliveries, and coordinating onsite meeting needs.

• Oversee shipping and receiving workflows, ensuring timely handling of inbound/outbound materials.

• Support facility access management, including coordination of contractor schedules and access control during construction and installation phases.

• Handle procurement of office supplies, basic consumables, and food or catering for scheduled events or visiting teams.

• Coordinate with facilities and program teams on logistical tasks, site services, and vendor follow-ups.

• Maintain cleanliness and organization in shared areas (e.g., meeting rooms, kitchen, reception).

• Provide basic administrative support as needed to site teams.

• Manage complex calendars, schedule meetings across multiple time zones & stakeholders

• Serve as a gatekeeper and point of contact for internal and external communications

• Prepare and organize materials for meetings, presentations, and reports

• Manage expense reporting, invoice processing, and basic budget tracking

• Maintain and organize confidential documents, records, and customer information

• Proactively identify administrative needs and improve processes to increase efficiency

• 2+ years in an administrative or operational support role

• 3+ years in an executive support role function

• Exceptional skills in organization, time management, and attention to detail.

• Clear and professional communication

• Able to work independently in a dynamic and evolving environment

• Fast learner and able to pick up new technologies quickly (ie, Google Suite, Slack, Atlassian product suite, Box, Ramp)

• Must have reliable transportation for inter-office travel

• Move, transport, and position packages and office supplies weighing up to approximately 30 pounds on a regular basis.

• Maintain a stationary seated position at a desk for 50% of working time.

• Move between work areas, offices, or lab spaces as needed.

This position is expected to be in office 5 days per week between the hours of 8am - 5pm PT. This role will work both in our Fremont and San Jose offices.