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Health Scholar Assistant

United States·Los Angelesmid

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Quick Summary

Overview

This role works closely with the Program Manager (PM) to implement program strategies, support recruitment and enrollment efforts, and ensure high-quality program delivery.

Key Responsibilities

Program Strategy & Execution Support the implementation of program strategies and designs developed by the Program Manager Assist in executing program plans for intensive experiences, including pre-medical and international programs Collaborate…

Requirements Summary

Must be able to commit 20 hours per week Currently enrolled in or graduated from a college or university preferred Experience in or familiarity with the Health Scholar Program preferred Strong interpersonal, verbal, and written communication skills…

Technical Tools

excelms-officesalesforce

This role works closely with the Program Manager (PM) to implement program strategies, support recruitment and enrollment efforts, and ensure high-quality program delivery. The Health Scholar Assistant plays a key role in maintaining effective communication, supporting Scholars and student leaders, and ensuring compliance with all program requirements and standards.

FLSA Status	Non-Exempt	Salary Range	$17.87
Reports To	Experiential Education Manager	Direct Reports	No
Location	Los Angeles, CA (Onsite)	Travel	Up to 10%
Work Type	Temporary	Schedule	Part -Time

Key Responsibilities

Program Strategy & Execution

Support the implementation of program strategies and designs developed by the Program Manager
Assist in executing program plans for intensive experiences, including pre-medical and international programs
Collaborate closely with PM/RM/AVP to ensure alignment with program goals and timelines
Maintain and track deliverables, milestones, and program outcomes

Recruitment, Marketing & Enrollment

Assist with recruitment efforts, including attending and representing the program at recruitment events, fairs, and campus outreach activities
Present program overviews and respond to prospective applicant inquiries via phone and email
Support enrollment processes, including application tracking, interview coordination, and onboarding
Prepare recruitment and marketing materials in alignment with program strategy
Ensure timely and professional communication with applicants and prospective scholars

Operations & Program Logistics

Support day-to-day program operations, including scheduling, space coordination, and logistics planning
Assist in managing program documentation, trackers, and compliance records
Ensure all scholar requirements (health records, background checks, onboarding materials) are complete and compliant
Help coordinate intensive program logistics, including international program needs where applicable
Support Salesforce tasks and maintain accurate data entry and reporting

Training & Facilitation

Assist in coordinating and facilitating training sessions, workshops, and program orientations
Support delivery of educational content, skill sessions, and program activities
Assist with administering assessments, evaluations, and training documentation
Collaborate with leadership teams to ensure effective training execution

Leadership & Team Support

Support recruitment, onboarding, and coordination of student leaders
Assist in ensuring leaders are meeting program expectations and fulfilling responsibilities
Provide guidance and support to leadership teams in collaboration with PM/RM
Help monitor leadership performance and ensure accountability for program requirements

Compliance & Quality Management

Ensure adherence to program policies, procedures, and compliance standards
Assist with audits of Scholar files, records, and online platforms for accuracy and completeness
Track and maintain documentation to meet organizational and partner requirements
Identify and escalate any compliance concerns or operational issues

Communication & Scholar Support

Maintain clear, professional, and timely communication with scholars, applicants, and leadership teams
Serve as a point of contact for scholar questions, providing support in collaboration with the Program Manager
Ensure consistent messaging across all communication channels
Escalate concerns or “red flag” situations appropriately

General Administrative Support

Assist with scheduling meetings, coordinating events, and maintaining calendars
Support execution of operational work plans set by the Program Manager
Attend and participate in team meetings, including leadership and program meetings
Perform additional duties as assigned to support program success

Qualifications

Must be able to commit 20 hours per week
Currently enrolled in or graduated from a college or university preferred
Experience in or familiarity with the Health Scholar Program preferred
Strong interpersonal, verbal, and written communication skills
Demonstrated ability to manage multiple priorities in a fast-paced environment
Detail-oriented with strong organizational skills
Ability to work independently and collaboratively within a team
Customer service-oriented with a high level of professionalism
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); Salesforce experience preferred
Flexible schedule, with availability for evenings, weekends, and recruitment events as needed

About COPE Health Solutions

COPE Health Solutions is a national, mission-driven consulting firm dedicated to transforming health care delivery and developing the next generation of health care professionals. We partner with health systems and payors to provide strategic, operational, and workforce solutions while offering experiential education programs that prepare students for careers in health care.

With offices in Los Angeles and New York and a growing national and global presence, COPE Health Solutions supports thousands of students annually through innovative education and workforce development programs.

https://copehealthsolutions.com/careers/open-positions/