Staff Accountant

United States·Parsippanylead

Finance & AccountingAccountant

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Key Responsibilities

$65,000-$80,000 annually

Technical Tools

Finance & AccountingAccountant

~1 min read

→Process bi-weekly payroll through ADP, including reviewing payroll data, coordinating approvals, maintaining records, and responding to payroll-related inquiries
→Prepare and distribute utilization reports to support leadership, project managers, and operational decision-making
→Prepare and maintain revenue reports, ensuring accuracy, completeness, and adherence to reporting deadlines
→Manage the full accounts payable process, including invoice review, coding, approvals, payment processing, and vendor record maintenance
→Assist with monthly client billing by preparing billing information, reviewing supporting documentation, and coordinating with project managers
→Maintain organized accounting records, reconciliations, files, and supporting documentation
→Support month-end accounting activities and assist with internal financial reporting processes
→Communicate professionally with vendors, employees, project managers, and internal stakeholders regarding accounting, payroll, billing, and payment matters
→Identify opportunities to improve accounting processes, documentation, reporting consistency, and workflow efficiency
→Provide backup support for additional accounting and administrative functions as needed

~1 min read

Prior experience in accounting, bookkeeping, payroll, accounts payable, billing, or a related accounting function required
Experience using ADP or another payroll processing platform preferred; experience with ADP TotalSource is a plus
Proficiency with Microsoft Excel and general accounting or ERP systems required
Strong attention to detail and commitment to accuracy in financial records, payroll, invoices, and reporting
Ability to manage recurring deadlines, prioritize multiple responsibilities, and maintain confidentiality
Strong written and verbal communication skills
Organized, reliable, proactive, and capable of working independently while collaborating effectively with team members
Experience in professional services, engineering, architecture, construction, or project-based billing environments preferred
Familiarity with Deltek Ajera or similar project accounting software preferred
Understanding of utilization reporting, revenue reporting, project billing, and professional services financial reporting preferred
Experience supporting monthly billing cycles and coordinating with project managers preferred
Experience maintaining accounting documentation, audit support materials, and process checklists preferred