Workplace Specialist

United States·New Yorkmid

OtherWorkplace Specialist

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Quick Summary

Key Responsibilities

Act as the primary point of contact for the office, managing access, welcoming guests, and maintaining a high-standard professional atmosphere.

Requirements Summary

Paid Vacation Time (1h for every 52h worked) 8 paid holidays per year Paid sick time Paid Bereavement leave Benefits are subject to change at the company's discretion.

Technical Tools

OtherWorkplace Specialist

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real-world impact, join us.

Responsibilities

~1 min read

→Own the Front-of-House: Act as the primary point of contact for the office, managing access, welcoming guests, and maintaining a high-standard professional atmosphere.
→Rapid Response Management: Monitor and resolve internal Jira tickets with speed and precision, addressing everything from office access issues to facility requests.
→Facility & Vendor Liaison: Act as the bridge between the company and property management or external vendors. You will report maintenance needs and oversee onsite work to ensure the office remains in peak condition.
→Supply Chain & Inventory: Proactively manage office supplies and snack inventory. You’ll keep us stocked while remaining budget-sensitive and cost-conscious in all purchasing.
→Operational Excellence: Use your tech-savvy skills to navigate Excel and internal tools to track office data, expenses, and facility logs.
→Cultural Support: Directly report to our Regional Workplace Manager to execute workplace initiatives that keep the New York office dynamic, organized, and engaging.

Part time availability: As this is a part time position, you will be working from our offices 5 days a week.
Hospitality Background: You have a track record in front-desk, hosting, or coordinator roles—whether in hotels, health facilities, or busy educational centers. You know how to handle people with a smile, even when things get busy.
The "Fixer" Mentality: You are proactive. You don’t wait for someone to tell you a lightbulb is out or a shelf is empty—you’ve already noticed it and have a plan to fix it.
Tech-Savvy & Organized: You are comfortable using digital tools. You understand that a well-organized spreadsheet is the key to a well-managed budget.
Reliability & Intent: You are looking for stability.
Service-Oriented: You genuinely enjoy interacting with others and take pride in creating an environment where people feel taken care of.

Successful Workplace Specialists at Atoms are more than administrators — they are the heartbeat of the office. They keep operations invisible because everything just works. They anticipate needs before they arise, build strong relationships with both internal stakeholders and external vendors, and take genuine pride in creating a workplace where every employee feels supported and welcomed.

Rather than simply reacting to issues, they identify systemic improvements that make the office run better over time.

What We Offer

~1 min read

At Atoms, you’ll work on one of the defining challenges of our time—bringing automation into the physical world to drive real, lasting impact. We exist to uncover valuable unknown truths and turn them into progress, which means constantly pushing beyond what’s known and building what doesn’t yet exist. The work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together. Our work only matters if it serves others, and we know that meaningful progress depends on the trust of the people we serve and the strength of our team—so we invest in both, creating an environment where you can do your best work and grow.

✓Paid Vacation Time (1h for every 52h worked)

✓8 paid holidays per year

✓Paid sick time

✓Paid Bereavement leave

This part time role is based in our New York office location. As a company driven by innovation and continuous change, close collaboration is essential. We’re constantly reimagining our industry, creating new products, and refining our processes, and we do our best work together. That’s why all of our office-based teams work onsite, five days a week.

The base starting rate for this role is $25.00/hr to $28.00/hr.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

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