Administrative Analyst/Specialist Exempt II

San Diego State University is looking for a collaborative and analytical Administrative Analyst/Specialist to support project and portfolio coordination efforts within the Information Technology Division. In this role, you’ll help coordinate division-wide initiatives, support operational and financial processes, and contribute to the planning, tracking, and continuous improvement of projects that support the university’s technology services and infrastructure.

• →Project & Portfolio Coordination
  • →Coordinate cross-departmental IT projects, including tracking timelines, deliverables, dependencies, and progress updates.
  • →Support communication and collaboration across multiple IT functional areas to ensure alignment and project visibility.
  • →Monitor project activities, identify risks or issues, and support escalation and resolution processes.
  • →Maintain project tracking tools, documentation, and portfolio reporting resources.
• →Reporting, Process Improvement & Documentation
  • →Compile and analyze project and operational data to support reporting and decision-making.
  • →Develop recurring reports, summaries, and dashboards for divisional leadership.
  • →Create and maintain standardized templates, procedures, and documentation repositories.
  • →Identify opportunities to improve business processes, workflows, and operational efficiency.
• →Budget, Procurement & Operational Support
  • →Support purchasing and procurement activities, including purchase orders, invoices, reconciliations, and vendor coordination.
  • →Assist with budget tracking, expense transfers, financial transactions, and operational reporting.
  • →Provide administrative and operational support for assigned IT Division initiatives and activities.
  • →Support onboarding coordination, scheduling, and general administrative functions within IT Finance & Administration.
• →Collaboration & Communication
  • →Serve as a resource for divisional policies, procedures, and operational processes.
  • →Work collaboratively with cross-functional teams and campus stakeholders to support project and operational goals.
  • →Contribute to division-wide coordination efforts that improve consistency, visibility, and alignment across IT initiatives.

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to 3 days per week, with onsite work in San Diego.

A unit of the Information Technology Division (ITD), the mission of Information Technology Finance & Administration (ITFA) is to support the IT Division’s mission by managing a wide array of operations supporting all business functions.

ITFA manages all IT finances, software renewals, resources, hospitality, and provides administrative support to all leadership, staff, and student workers. In addition, ITFA provides direct support to the Chief Information Officer (CIO) and supports division-wide coordination of business operations.

As the division evolves, ITFA also supports project and portfolio coordination activities to improve visibility, consistency, and alignment of project work across the IT Division.

For more information regarding the Information Technology Division, click here.

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Demonstrated ability to coordinate and support cross-functional projects in a complex organizational environment, including tracking timelines, deliverables, and dependencies across multiple teams.
• Strong analytical, organizational, and problem-solving skills, with the ability to collect, interpret, and synthesize information from multiple sources to support project tracking, reporting, and decision-making.
• Ability to organize and manage multiple priorities in a dynamic environment while maintaining accuracy, attention to detail, and meeting established deadlines.
• Ability to develop, document, and improve business processes and standard operating procedures, including identifying inefficiencies and recommending practical solutions.
• Strong written and verbal communication skills, with the ability to effectively present information to technical and non-technical audiences.
• Demonstrated ability to build and maintain effective working relationships and facilitate collaboration among diverse stakeholders and organizational units.
• Working knowledge of project coordination and administrative support practices, including project tracking, reporting, documentation, and records management.
• Experience using enterprise systems and software applications such as Microsoft Office Suite and other tracking, reporting, or operational tools to support project and administrative activities.
• Preferred Qualifications:
• Experience supporting or coordinating projects, initiatives, or cross-functional teams within a higher education, public sector, or similarly complex organization.
• Experience developing or maintaining process documentation, workflows, or standard operating procedures.
• Experience using enterprise systems or project tracking platforms such as Oracle, ServiceNow, Adaptive, or similar systems.
• Bachelor’s degree from an accredited university in business, finance, public administration, or a related field.

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

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All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.