License And Applications Specialist (Document Review Unit)

Introduction

\r\n\r\n\r\n\r\nThe State of Connecticut, Secretary of State (SOTS) is recruiting for an agency promotional opportunity as a License and Applications Specialist to be responsible for performing the most complex tasks in the analysis and processing of license and registration applications.��\r\n\r\n\r\nWHAT WE CAN OFFER YOU - View our State Employee Benefits Overview page!\r\n\r\n\r\n Comprehensive health and dental insurance, providing you with peace of mind and access to quality healthcare.\r\n Robust pension plan and supplemental retirement offerings to secure your financial future.\r\n Generous paid time office, including vacation days, sick leave, personal days, and 13 holidays per calendar year.\r\n We are an eligible Public Service Loan Forgiveness employer, which means you may be eligible to have qualifying student loans forgiven after 10 years of service.\r\n A culture that recognizes the importance of work/life balance and offers alternate work schedules and telecommuting options.\r\n Opportunities to invest in your professional growth and development with training programs, tuition reimbursement, and opportunities for advancement within the State of Connecticut.\r\n Connecticut is a strong community with a lot to offer in entertainment, food and shopping, recreation in our beautiful state parks and forests, diverse culture, and rich history. Learn more about all Connecticut has to offer.\r\n\r\n\r\nPOSITION HIGHLIGHTS\r\n\r\n\r\n Full-Time, 40 hours per week\r\n Monday through Friday\r\n Location: Hartford, CT\r\n\r\n\r\nABOUT THE ROLE\r\n\r\nThis position will report to the Document Review Supervisor and may lead lower-level employees as assigned in this high-volume unit.� Responsibilities include supporting staff, monitoring workflow and productivity, ensuring accuracy and compliance with statutory requirements.��The position number is 152932.\r\n\r\n\r\nABOUT US\r\nThe Office of the Secretary of the State is designated by the Constitution and General Statutes of Connecticut as the official keeper of a wide array of public records and documents.� As a vital source of information regarding various businesses, commercial lenders, elections, legislation, regulations and other areas, this office is responsible for responding to more than 600,000 request for information annually.\r\n\r\n\r\nThe Business Services Division (BSD) is seeking a License and Application Specialist for the Document Review Unit.� The newly expanded unit consists of 12 employees responsible for processing business filings, service of process, Uniform Commercial Code (UCC) filings, and requests for certified copies and special certificates.\r\n

Selection Plan

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.�\r\n\r\n\r\nIMPORTANT: In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.� You must specify your qualifications on your application.�\r\n\r\n\r\nBEFORE YOU APPLY\r\n\r\n\r\n Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.\r\n Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.� Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.�\r\n\r\n\r\nAFTER YOU APPLY\r\n\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).� �\r\n Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this Interview Preparation Guide to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class.\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.�\r\n\r\n\r\nCONNECT WITH US\r\n\r\n\r\n Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions.�\r\n If you have any questions about this recruitment, please contact Christine Martin at Christine.Martin@ct.gov.�\r\n Follow the State of Connecticut on LinkedIn to stay updated on our career opportunities and news.\r\n\r\n\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing the most complex tasks in the analysis and processing of license and registration applications in an agency with regulatory responsibility for specific industries or businesses.\r\n

EXAMPLES OF DUTIES

\r\n\r\n\r\n Performs the most complex related duties in processing complex certificate and permit applications;�\r\n Receives and processes fees;�\r\n Studies and analyzes factors and incidents impacting on regulatory responsibility and makes recommendations to implement changes;�\r\n Acts as a hearings officer or participates in public hearings concerning issuance, revocation or amendment of certificates and permits;�\r\n Explains laws and agency regulations to applicants and the public;�\r\n Prepares correspondence;�\r\n Assists in rate case matters;�\r\n May perform or supervise investigations of violations;�\r\n May supervise examination of and approve application process for interstate permits;�\r\n Performs related duties as required.\r\n\r\n\r\nAGENCY RESPONSIBLE FOR ADMINISTRATION OF PROOF OF FINANCIAL RESPONSIBILITY FOR REGULATED TRANSPORTATION SERVICES:\r\n\r\n\r\n May supervise or perform issuance of identification stamps or permits for regulated transportation services and keeping of appropriate records;�\r\n May supervise or perform administration of evidence of financial responsibility of licensees.\r\n\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n\r\n\r\n Knowledge of\r\n \r\n relevant licensure, certification or permit functions of regulated entities;�\r\n relevant regulated industry operations, practices and procedures;�\r\n statistics;�\r\n \r\n \r\n Skills\r\n \r\n interpersonal skills;�\r\n oral and written communication skills;�\r\n \r\n \r\n Ability to\r\n \r\n understand, interpret and apply laws, regulations and other written materials pertaining to entities regulated by department;�\r\n research, analyze and evaluate data and prepare comprehensive written reports;�\r\n utilize computer software.\r\n \r\n \r\n\r\n\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of clerical or technical experience in a regulated industry or with a regulatory agency.\r\n

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

\r\nOne (1) year of the General Experience must have been in preparing material for or actively participating in, hearings concerning the regulatory process.\r\n\r\n\r\nNOTE: For state employees this experience is interpreted at the level of a License and Applications Analyst.\r\n\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.\r\n

PREFERRED QUALIFICATIONS

\r\n Working experience with the Uniform Commercial Code and State of Connecticut Business Registrations, as well as Titles 33 and 34 of the Connecticut General Statutes.\r\n Experience reviewing and approving complex or escalated documents for accuracy, completeness, and compliance with applicable statutory laws, regulations, and internal policies.\r\n Experience monitoring workflow of lower-level employees.\r\n Excellent organizational skills and exceptional attention to detail, including managing multiple priorities on short notice, distributing assignments and delegating tasks effectively.\r\n Proficiency in conducting research and gathering information from multiple sources to support decision-making and problem resolution, inclusive of clearly communicating findings to staff, supervisors, leadership and customers.\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.� As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n