Associate Administrative Services Coordinator

Provides administrative services within a designated department, function or process area. Duties are primarily transactional and may include services such as office support; paperwork / documentation preparation, filing and submission; inventory tracking and purchasing; facility maintenance; administrative equipment maintenance, tracking and controlling departmental processes (that is, billed work, cost tracking, etc.) and other transactional duties. Administrative Services employees may work in a general office or team setting or within a designated functional area or field location.

Gains familiarity with Administrative Services processes and practices within a specific function or specialty area.

With guidance, performs specific duties relating to some or all of the following: Office support - procuring supplies, performing transactional duties related to employee, contractor and visitor security and clearance, initiating service calls and participating in life safety and emergency planning exercises.

Process administration - completing, verifying and submitting paperwork in support of ongoing operations (that is, tax forms, purchase orders, invoices, vendor-related agreements, bills of sale, expense accounts, etc).

Facility maintenance - supporting construction, refurbishment, relocation and similar activity.

Office administration - handling incoming and outgoing correspondence, performing data entry, handling filing and document retrieval, supporting meetings and conferences (scheduling, arranging A/V and other equipment), greeting and directing visitors and guests, etc.

Engages with assigned team members, allied teams, customers and other stakeholders to ensure accurate and timely communication and task completion.

Ensures adherence to established company and regulatory policies and guidelines.

Performs other duties as assigned.

Required Qualifications

Education or equivalent work experience required.

Minimum of 0-2 years of relevant experience or equivalent combination of education and experience in Administrative Services.

Good business English skills (Written and spoken).