Closing Virtual Assitant Remote

**Location: Colombia / Peru (Remote) Schedule: Monday to Friday, 2:00 PM – 10:00 PM English: Advanced (C1 – 90%) Experience: Entry level (1–3 years)

About the position**

We are looking for a highly organized and detail-oriented Virtual Assistant to support real estate transaction operations. This role is key to ensuring the proper management of documents, data reconciliation, and contract processing during extended hours.

Main Responsibilities

VB Release Reporting

Prepare and submit VB Release requests three (3) times per week

Ensure accuracy and compliance with each submission

** Data Reconciliation**

Perform weekly reconciliations between Monday.com and Smartsheets

Ensure data integrity and resolve discrepancies

** Property Onboarding**

Manage new acquisitions

Verify that all documentation is complete and up-to-date in internal systems

** Contract Review and Processing**

Review contracts and amendments

Validate information against the Monday.com database

Coordinate submission for final signature

Essential Requirements

• Experience with project management tools (Monday.com experience preferred, Smartsheets is a plus)

• Minimum 1 year of experience as a virtual assistant

• Proficiency in document management platforms (BOX or similar)

• Excellent organizational and time management skills

• High attention to detail and accuracy

• Ability to work independently

• Good communication and problem-solving skills

Technical Skills

Monday.com (preferred)

Smartsheets and/or Excel

BOX (document management)

Ender or similar systems (plus)

Microsoft Office (Excel, Word, Outlook)

Email and calendar management

Desired Qualifications

Experience in the real estate industry

Knowledge of real estate terminology and processes

Experience in transaction coordination or escrow

Proficiency in systems such as BOX and Ender

Why join?

Remote work Exposure to real estate sector processes Development in data management and operations

 

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