Executive Administrative Assistant (EA)

****Position Overview

The Executive Administrative Assistant provides high-level administrative support to senior leadership within a government organization. This role requires independent judgment, proactive coordination, and the ability to manage complex administrative tasks in support of leadership operations and mission execution.

Key Responsibilities

Provide direct administrative support to senior leaders, including calendar management and meeting coordination

Prepare, review, and format correspondence, reports, and executive-level briefings

Coordinate meetings, including agenda development, scheduling, logistics, and note-taking

Serve as a liaison between leadership and internal/external stakeholders

Track and manage taskers, suspense items, and action items for leadership awareness

Support travel coordination, including itinerary preparation and documentation

Maintain sensitive and confidential information with discretion

Oversee and organize records, correspondence, and administrative workflows

Identify administrative process improvements and implement solutions when appropriate

Ensure compliance with organizational procedures, security requirements, and administrative policies

Required Skills and Qualifications

4+ years of administrative support experience, including support to senior leaders or management

Strong proficiency with Microsoft Office Suite, including advanced document formatting and calendar management

Excellent organizational, multitasking, and prioritization skills

Strong written and verbal communication abilities

Ability to operate independently with minimal supervision

High level of professionalism, discretion, and attention to detail

Active SECRET Clearance or ability to get SECRET Clearance

 

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