People, Workplace & Facilities

 

We’re hiring a People, Workplace & Facilities to own day-to-day office operations and lead the local execution of facilities work, ensuring each hub is operational, compliant and launch-ready. You’ll act as the local single point of contact, integrating vendors, facilities, and IT to deliver a smooth, on-time experience. You will be based in the corresponding office/hub. Beyond operations and projects, you’ll drive process optimization and automation to reduce manual work and errors.

Serve as the local single point of contact for office operations (access, seating, meeting rooms, cleaning, maintenance, supplies).

Ensure building systems run smoothly (HVAC, electricity, lighting) with landlords/vendors, and maintain stock levels with recurring orders.

Own local delivery of workplace projects (expansions, multi-purpose rooms, events, collaboration zones, kitchens, call booths, branding).

Translate central milestones into local project plans, vendor scopes, and acceptance criteria.

Coordinate on-site with IT & Infrastructure so network, AV, and access systems are ready on time.

Provide on-site support: basic troubleshooting for monitors/docks/peripherals, Wi-Fi connectivity, room setup, simple account/access issues; triage and escalate to L1/L2 teams using runbooks.

Perform proactive room/equipment checks; replace cables/adapters; manage loaner devices; coordinate simple RMAs; support onboarding/offboarding days on site.

Manage local vendors; provide regular reporting on spend vs budget; support coworking contract reviews.

Execute and follow up on Health & Safety actions; keep emergency procedures, signage, and contact lists current; coordinate drills.

Ensure adherence to company office policies and standards in your hub (IT, People, Compliance/Security; local regulations such as customs where applicable) and act as the local owner for implementation and follow-through.

Maintain a local risk log and feed central tracking; participate in operational/readiness reviews; own day-of-launch checklists/sign-off; coordinate local comms with People/Comms.

Identify and prioritize automation opportunities (inventory, readiness checklists, spend reporting, visitor/access logs) to cut manual work and errors, and partner with Facilities/IT to implement tools/integrations and data-driven improvements.

Proven experience running office operations and managing multiple vendors in medium/large hubs.

Hands-on experience coordinating facilities/fit-out projects with cross-functional teams and third parties.

Working knowledge of Health & Safety and local compliance; able to operate checklists and drive remediations.

Strong organization and planning; clear reporting on budgets, contracts, and schedules.

Basic technical skills for IT support: endpoints (Windows/MacOS), Wi-Fi basics, peripherals/printers, conference-room AV setup; disciplined triage/escalation using runbooks and excellent customer service.

Familiarity with ITSM/ticketing and basic asset management; accurate logging and follow-through.

Automation and process improvement mindset; comfortable with tools and data (e.g., access, AV, and desk-booking systems).

Advanced English (mandatory).