Workplace Coordinator (R-19343)

Act as Office workplace representative & customer point of contact.

Provide reception services, welcome guests and visitors, providing support managing their enquiries in a professional and courteous manner.

Championing site rules and being the first point of contact for all safety and security enquiries (including CCTV, keys, access badge control & health & safety matters), inductions, access card & key deployment.

Coordinating catering, incoming & outgoing mail, any other 3rd party office services, stock control as required.

Facilities administration on supplier contracts, procurement process and invoicing, assisting in organizing the facilities elements of any office events and other administration relating to facilities matters.

Supervise and coordinate maintenance and cleaning works, contractors and landlord. 

Ensure clear office communication is provided to the site and leadership team in workplace matters.

Managing and prioritizing tasks and queries as part of the day-to-day role, putting in place best practices in workplace management.

Understand ESG company objectives, ISO Standards and ensure record keeping of data collection and records, support the organizing local environmental events and initiatives at office.

Implement office efficiency strategies, including workplace setup, supplies and building management. Be the first point of contact for employees with queries about their workspace or office supplies.

Ability to sit, speak and operate telephone and/or computer for long periods of time

Ability to handle pressure, stressful conditions, and conflict resolution

Ability to work day, evening and/or weekend hours as needed

Ability to stand, walk, climb, kneel, crouch and bend over for work at office premises and office events

Regular attendance in the office