Workplace Experience Coordinator

Tokyo OfficeFull-timemid

OtherWorkplace Experience Coordinator

0 views0 saves0 applied

Apply Now

Quick Summary

Overview

Our Mission: Driving technology always feels old. Not by a little bit. We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us,

Technical Tools

OtherWorkplace Experience Coordinator

Our Mission:

Driving technology always feels old. Not by a little bit. We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us, and our mission is to see it happen. In 2019, we joined forces with Honda as their first startup acquisition, and now we’re expanding our vision into building the future of connected vehicles for millions of people around the world.

Why Drivemode:

Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits. By becoming a part of our team, you'll contribute to a crucial mission that revolutionizes the way people engage with vehicles, addressing both business needs and the world's environmental challenges. This presents an exceptional opportunity to be at the forefront of innovation and drive Honda's success in the automotive market.

About the Role:
We are looking for a skilled Workplace Experience Coordinator to manage the facility and onsite day-to-day operations at our Tennozu office. Working onsite 5 days a week, you will ensure our workplace runs efficiently and safely to support all business activities. This role requires a balance of strong administrative management - such as handling vendor relationships, office budgets, and safety compliance - and providing a supportive, organized environment for our onsite team.

Guest Services & Employee Support
Act as the welcoming face of the company, greeting and assisting visitors, clients, and candidates.
Deliver exceptional internal customer service, proactively identifying and addressing daily employee needs.
Support the onboarding process for new hires, ensuring they feel welcomed and set up for success from day one.
Coordinate internal events and seasonal office activities to foster a positive workplace community.

Office Operations & Administration
Manage daily office workflows, including phone redirection, calendar scheduling, and mail/package logistics.
Maintain organized filing systems, digital records, and general documentation.
Monitor and manage office supplies inventory, ensuring all stations are fully stocked and organized.
Manage security card inventory, and work with building security companies as needed.
Provide high-level administrative support for executive activities, including quarterly board member meetings.

Facility & Vendor Management
Handle office expenditures and manage critical office contracts (rent, utilities, and corporate services).
Manage vendor relationships (cleaning, catering, maintenance, etc.) to ensure high service standards.
Manage and optimize office layout, furniture, and equipment to support company growth.
Collaborate closely with the Honda facility onsite team for seamless building operations.
Maintain office safety, health, and compliance programs, including emergency preparedness and disaster readiness.

Experience: 5+ years of experience in workplace services, office management, facilities, or high-level administrative support within a fast-paced environment.

Mindset: A genuine passion for hospitality, operational excellence, and creating a smooth, welcoming workplace environment.

Skills: Strong organizational and time-management skills, with a proven ability to prioritize tasks and meet deadlines independently.

Communication: Exceptional interpersonal skills with Business-level English and Fluent/Native Japanese (both written and spoken) to communicate effectively with diverse stakeholders.

Background in the hospitality, guest services, or airline industry.

Bachelor’s degree or equivalent.

Proficiency with modern workplace tools (Google Workspace, Slack, and Microsoft Office).

Professional Certifications (Highly preferred):

Health Supervisor License (第二種衛生管理者)

Fire and Disaster Prevention Manager License (防火防災管理者)

First Aid / AED / CPR Certification