Consultancy Administrator

FAI Farms is a global consultancy working to transform food systems for people, animals, and the planet. We partner with leading food companies, retailers, and supply chain actors to drive improvements in animal welfare, environmental sustainability, and regenerative food production. Through evidence-based insights, strategic consultancy, and collaborative programme delivery, our work empowers businesses to understand their supply chains, reduce risk, and accelerate meaningful, long-term change.

This is a key support role for our consultancy team, focused on keeping our outcome measure programmes running smoothly day to day. As Consultancy Administrator, you will be the first point of contact for many supplier requests, responding promptly, chasing outstanding information, onboarding new suppliers and ensuring supplier records are accurate and complete. You will also play an important role in data quality: checking incoming data, flagging anomalies and outliers, and producing clear weekly data updates for our Account Managers. Alongside this, you’ll provide general consultancy administration support as needed, helping the team deliver timely, high-quality work for clients.

• Supplier communications: Respond to supplier requests and queries across all outcome-measure programmes, ensuring timely, clear and professional communication.
• Chase and coordinate programme inputs: Proactively follow up with suppliers to obtain required data and documentation, escalating risks to deadlines where appropriate.
• Supplier onboarding: Support onboarding of new suppliers, including issuing instructions, confirming required information, and ensuring suppliers understand timelines and expectations.
• Supplier information checks: Maintain accurate supplier records and validate key supplier details (e.g., contact information and programme participation) in line with internal processes.
• Data checking and quality control: Review incoming supplier data for completeness, consistency and potential errors; identify outliers/anomalies and flag them for follow-up.
• Weekly reporting: Produce and share clear weekly data updates for Account Managers and data and reporting team, including progress against requests, outstanding items, and key data quality notes.
• Team update calls: Provide verbal updates to the outcome measurement delivery team.
• Systems and files: Use SharePoint and the wider Microsoft 365 suite to keep documentation organised, up to date and easy to find; support good version control and document hygiene.
• Consultancy administration support: Provide additional administrative support to Account Managers and the wider consultancy team as required to help meet client and supplier response times.

• Proven experience in an administrative, coordinator, operations support, or similar role, with responsibility for managing multiple requests and deadlines.
• Confidence handling data: checking for completeness and accuracy, spotting anomalies/outliers, and maintaining clean records.
• Excellent written communication skills and confidence communicating with external suppliers in a clear, polite and efficient way.
• Strong working knowledge of Microsoft 365 (especially Outlook, Excel and Teams) and confidence using SharePoint for document management.
• Willingness and ability to learn FAI’s internal data systems and follow defined processes closely.
• Highly proactive and driven—able to anticipate what’s needed, chase information appropriately, and get tasks completed quickly and accurately.
• Comfortable working independently in a remote setting, while collaborating closely with Account Managers and the wider consultancy team.
• Desirable: Able to work part-time hours spread across five working days to meet supplier and client response-time expectations.
• Desirable: Experience in the veterinary or agricultural sector (or adjacent food/farming supply chains), though this is not essential.

Please submit your CV and a cover letter outlining your relevant experience and motivation for the role.

Applications close - Tuesday 9th June.

Interviews will take place on Tuesday 16th June.

For further information how FAI Farms Ltd manages your personal data please refer to our job applicant privacy notice - https://www.faifarms.com/privacy-notice/job-applicants/