Executive Administrative Assistant

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

Four Seasons Resort and Residences Dominican Republic at Tropicalia is seeking an Executive Administrative Assistant to join our pre-opening team. Reporting to the General Manager, this position will provide high-level administrative and organizational support to the General Manager and Executive Office, ensuring the efficient coordination of communications, meetings, travel and key property initiatives while maintaining the highest standards of confidentiality and professionalism.

• →Provide comprehensive administrative support to the General Manager and coordinate the daily activities of the Executive Office.
• →Manage the General Manager’s calendar, appointments, meetings and priorities, anticipating potential conflicts and ensuring effective use of time.
• →Coordinate Executive Committee and leadership meetings, including preparing agendas, presentations and supporting materials; taking minutes; and following up on agreed action items.
• →Draft, review, format and distribute correspondence, reports, presentations and other documents in English and Spanish.
• →Manage confidential and sensitive information with discretion, sound judgment and professionalism.
• →Coordinate domestic and international travel arrangements, itineraries, accommodation and transportation for the General Manager and other senior leaders, as required.
• →Prepare and process expense reports, purchase requests and invoices while maintaining accurate administrative and financial records.
• →Serve as a professional point of contact between the General Manager, employees, owners, corporate and regional offices, business partners and other internal and external stakeholders.
• →Support the planning and coordination of property visits, leadership events, inspections, meetings and special projects.
• →Maintain organized electronic and physical filing systems, contact lists, calendars and Executive Office records.
• →Support pre-opening priorities by tracking deadlines, coordinating follow-ups and assisting with cross-functional projects involving multiple departments.
• →Respond to inquiries and requests promptly, professionally and in accordance with Four Seasons standards.

• University degree or technical qualification in Business Administration, Hospitality Management, Communications or a related field.
• A minimum of three years of administrative or executive-support experience, preferably supporting senior leadership within a luxury hotel, hospitality or international business environment.
• Excellent written and verbal communication skills in both English and Spanish.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint, with strong document-preparation and presentation skills.
• Exceptional organizational skills, attention to detail, discretion and the ability to manage multiple priorities in a fast-paced environment with minimal supervision.

• This is a full-time position.
• The primary schedule will be during regular business hours; however, flexibility to work early mornings, evenings, weekends or public holidays may be required based on meetings, events, travel schedules and operational needs.

Candidates must be legally eligible to work in the Dominican Republic or able to meet the applicable immigration and work-permit requirements.

Four Seasons Resort and Residences Dominican Republic at Tropicalia is committed to providing an inclusive workplace in which all individuals are treated with dignity and respect. Employment decisions are based on qualifications, experience and business requirements, without discrimination on any basis protected by applicable law.