HR Operations Specialist

Manage the end-to-end onboarding process for all new hires.

Coordinate pre-employment requirements, onboarding schedules, and documentation.

Conduct or facilitate new hire orientation sessions.

Ensure timely completion of onboarding tasks, system access, equipment coordination, and HRIS enrollment.

Monitor completion of mandatory onboarding courses, handbook acknowledgment, company policies, and compliance requirements.

Serve as the primary HR contact for new hires during their onboarding period.

Continuously improve the onboarding experience based on survey results and feedback.

Plan, organize, and execute employee engagement programs, celebrations, wellness activities, and company events.

Develop initiatives that promote company culture, collaboration, and employee morale.

Coordinate recognition and appreciation programs including service awards, employee appreciation activities, and incentive programs.

Partner with department leaders to implement engagement strategies across teams.

Monitor participation and recommend improvements to increase employee involvement.

Administer onboarding surveys, engagement surveys, pulse surveys, and employee satisfaction surveys.

Analyze survey results and identify trends, concerns, and opportunities for improvement.

Prepare reports and recommendations for HR leadership.

Track action plans resulting from survey feedback.

Support initiatives that improve the overall employee journey from onboarding to offboarding.

Coordinate welcome kits, onboarding materials, and employee communications.

Assist in implementing culture-building initiatives aligned with company values.

Promote HR programs, policies, and benefits through effective communication.

Maintain accurate onboarding records within the HRIS.

Ensure all employee documents are complete and properly filed.

Monitor completion of required HR documentation and compliance requirements.

Coordinate with other departments regarding new hire requirements.

Assist in updating HR forms, onboarding guides, and employee resources.

Prepare HR announcements related to engagement activities, onboarding, holidays, and employee programs.

Develop newsletters, employee communications, and HR campaigns.

Maintain onboarding content within the Learning Management System (LMS) or HRIS.

Promote participation in HR initiatives through various communication channels.

Recommend improvements to onboarding processes and employee engagement programs.

Benchmark HR best practices and introduce innovative employee experience initiatives.

Assist in HR projects related to culture, employer branding, and employee retention.

Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.

At least 2 years of experience in HR Operations, Employee Engagement, Onboarding, or Employee Experience.

Experience coordinating employee events, orientations, or engagement programs.

Experience using HRIS and Learning Management Systems is preferred.

Strong organizational and project coordination skills.

Excellent verbal and written communication.

Strong interpersonal and relationship-building abilities.

Event planning and coordination skills.

Data analysis and reporting.

Knowledge of HR best practices and employee engagement strategies.

Familiarity with Philippine labor laws and HR compliance requirements.

Proficiency in Microsoft Office, Google Workspace, HRIS, and survey platforms.

Customer Service Orientation

Communication Skills

Organization and Planning

Attention to Detail

Collaboration and Teamwork

Initiative and Proactiveness

Problem Solving

Adaptability

Creativity and Innovation

Confidentiality and Professionalism