Human Resources Coordinator-CM

GRISWOLD INDUSTRIES Job Description Human Resources Coordinator   JOB DIMENSIONS:   Job Summary: Under general supervision, performs and coordinates functions of the Human Resources Department, assists Human Resources Manager, Human Resources Supervisor, Generalist/s, and Sr. HR Coordinator, and performs other related duties, as assigned. Bilingual: English/Spanish required   Reports to: Human Resources Manager   Examples of Duties and Responsibilities: Administer internal and external recruitment and employment processes to include: Managing the full recruitment function on the HCM platform; Coordinate all interviews, notifications, and hiring administrative functions; Coordinate all pre-employment activities; Review employment applications from all staffing agencies; evaluate candidates to determine fit for the job being presented for and forward to the proper hiring manager, as appropriate; Review and submit timecards to each prospective staffing agency; Record hours on Temp log; save timecards to HR Share drive Review all invoices from Staffing agencies for accurate hours and bill rate, and code and submit for payment; Maintain and update the internal Master I-9 log and closely monitor the Employment Authorization Document /Cards (EAD/EAC) process to ensure timely processing for expiring documents. Performs all general administrative duties for HR Department, including but not limited to: Answers phones and helps internal and external customers who come into the HR office; Approve and submit invoices to Accounts Payable for payment. Update Temp Headcount report for Payroll Assists employees who come to complete training at the kiosks; Responds to employment verification requests; Performs benefit administrative duties for HR Department, including but not limited to: Prepares and distributes insurance benefit eligibility notices to employees; Performs 401(k) administration, including but not limited to, entering 401(k) deferrals and changes in HCM based on 401(k) salary deferral change reports received from provider; Reviews, verifies, and approves employee Jury Duty and Bereavement requests, and advises employee’s departmental timekeeper of approvals Translate memos, employee bulletins, and other human resources related documents into Spanish; Regular punctuality, attendance, and absence reporting in conformance with company policies is essential to the successful performance of this position;  Fully comply with company rules, policies, procedures, and safety guidelines to ensure safe and effective operations.   Primary backup person for the following activities: Enter 401(k) deductions; Administer and process benefit and work apparel invoices for payment   QUALIFICATIONS GUIDELINES: Any combination equivalent of, but not limited to, the following:   Experience/Training/Education: High School or equivalent, a minimum of 3-5 years’ experience working in Human Resources in a 250+ manufacturing environment, or a combination or equivalent of these requirements. Familiarity with an HRIS or HCM platform.   Knowledge/Skills/Abilities: Working knowledge of office administration and recordkeeping practices, procedures and privacy regulations; Working knowledge of state, federal employment and benefit laws, and regulations especially in California; Ability to communicate effectively both verbally and in writing; Ability to maintain detailed and accurate records; Ability to work coopera­tively with others and communicate effectively with co-workers, applicants, and employees; Ability to maintain privacy and confident­ial­ity of personnel and payroll data; Must be proficient in MS Office, Word, and Excel software application programs, Ability to operate standard office equipment; Ability to follow oral and written instructions.   Physical Requirements:  Ability to occasionally lift and/or carry boxes of office supplies, files, etc. up to 15 lbs.; Ability to stretch, bend, and stoop; Ability to drive an electric cart throughout the facility; Most work tasks are performed indoors where the temperature is moderate and controlled by office environment systems; Ability to work (sit and/or stand) at a desk for the majority of the workday; walking and/or standing may be required for the remainder of the workday.  Length of time performing these physical requirements may vary from day to day and task to task; Requires grasping, writing, sitting, standing, walking, repetitive motions, pulling, pushing, listening and hearing ability, and visual acuity; Ability to operate office equipment such as computers, printers, VOIP phones, filing cabinets, , photocopiers, and other office equipment as applicable; Ability to file materials alphabetically, numerically, and chronologi­cally, as applicable; Ability to audit own work and that of others to ensure accuracy; Ability to work in a fast-paced environment, with the flexibility to quickly change from one thing to another, as the need arises; and Ability to perform essential functions of the job, as defined; Reasonable accommodations provided upon request;   Special Requirements:  Ability to speak, read, and write accurately and fluently in both English and Spanish is required.