Compliance Coordinator

Description

Healthy Kids Extended Day Programs is a rapidly growing childcare organization providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs to children and families across approximately 15 states.

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while collaborating with multiple departments.
• Professionalism and discretion when handling confidential information.
• Willingness to learn and work with requirements across multiple states.

• Previous administrative, compliance, or office support experience.
• Experience with spreadsheets, databases, or document-management systems.
• Experience in childcare, education, healthcare, human resources, or another regulated environment.
• Familiarity with licensing, regulatory documentation, quality assurance, or audit preparation.
• Childcare or multi-state compliance experience is helpful but not required.

Healthy Kids Programs is an equal opportunity employer. We are committed to fostering diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. Hiring decisions are based solely on qualifications, merit, and business needs.

Healthy Kids is seeking a highly organized, detail-oriented Compliance Coordinator to support documentation, licensing, and compliance activities across our growing, multi-state organization.

• →Track required medical and health documentation for children across multiple states.
• →Review records for missing, incomplete, or expired documentation.
• →Monitor expiration dates and coordinate follow-up on required updates.
• →Maintain accurate spreadsheets, databases, checklists, and compliance records.
• →Track state-specific childcare licensing and documentation requirements.
• →Monitor regulatory deadlines, renewals, and expiration dates.
• →Assist with keeping internal compliance information current as requirements change.
• →Organize documentation for licensing reviews, inspections, and audits.
• →Track outstanding compliance items and follow up through completion.
• →Prepare routine compliance reports and provide the CEO with updates on outstanding items.
• →Communicate with internal teams to obtain missing information and resolve documentation issues.
• →Identify discrepancies or potential compliance concerns and escalate them to the CEO or appropriate department.
• →Maintain confidentiality when handling children's, family, and employee information.
• →Assist with compliance projects and other related administrative duties as assigned.

Requirements

The ideal candidate is organized, dependable, detail-oriented, and comfortable managing information, deadlines, and follow-up across multiple departments.

The specific part-time schedule will be discussed during the interview process based on business needs and candidate availability.