Lead Project Accountant

The Lead Project Accountant oversees and ensures that Project Accounting aligns to project procedures, corporate and client requirements, including complying with state and federal regulations. This role is responsible for managing a variety of Accounts Payable and Accounts Receivable procedures from subcontractor/vendor invoice/payment processing to client billing. The Lead Project Accountant will independently manage and collaborate on relationships with multiple subcontractors. This individual will ensure that the project remains financially aligned with the client’s direction, and that all subcontractors remain in compliance with local and project specific financial requirements. This role is separate and independent from our corporate accounting positions and the person in this role will be responsible for decision making related to adapting the standard operating procedures and protocols to serve the accounting needs of the individual project. Importantly, the Lead Project Accountant must be able to make key decisions following assessment of numerous factors and variables specific to each project.

This role involves representing the company in billing processes, continual development of operating procedures as the department and site work expands, and ad hoc training/coaching. A Lead Project Accountant demonstrates expertise in interpreting contract provisions and ensures subcontractor compliance with these provisions throughout the course of the project. This role will report to the Manager of Project Accounting and CFO and work directly with project leadership. This is fully onsite at our project located near Amarillo, TX. 

• Lead Project Accountant is responsible for the development of independent relationships with subcontractors with minimal supervision.

• Acting as the primary point of contact for subcontractors, addressing inquiries and utilizing judgment to resolve issues promptly.

• Lead Project Accountant acts as a representative for the company and advocates for the company’s interests regarding the billing processes and backup requirements prior to them being submitted to owner representatives and auditors.

• They also ensure that subcontractor billing is accurate and in compliance with contractual agreements.

• Evaluation, development, implementation, and maintenance of new standard operating procedures (SOP’s) that are needed as the project develops and as required to ensure that the subcontractors they manage are fulfilling accounting and reporting requirements.

• Interfacing with subcontractors and HCC staff as needed to ensure compliance with these SOP’s and processes.

• A Lead Project Accountant needs to have a thorough understanding and ability to independently interpret contract provisions related to accounting requirements and be decisive in applying this interpretation to billing practices for the benefit of the company.

• Responsible for ensuring that subcontractor billing and payments align with HCC company standards as well as GAAP practices.

• Assist in setting up project accounting procedures in E-1 according to project requirements.

• Ensure that client billing procedures are in place to bill client timely and according to contract.

• Work with client and third-party auditor to resolve any billing concerns.

• Ensure that subcontractor/vendor payments are made accurately, timely upon receipt of client funding, according to state statute.

• Orientate staff with Hoffman policies, accounting procedures, and project requirements.

• Implement training processes for staff in Hoffman and client processing requirements.

• Coordinate and assist with resolution of concerns/issues arising from accounts payable team.

• Training and management of site accounting team to ensure compliance and development of new staff aligns with company goals and standards.

• Support project departments and provide data requests as needed.

• High School Diploma or GED required.

•  Bachelor’s degree in accounting, finance, or general business management is preferred.

• 5+ years of experience in similar at a large commercial general contractor.

• Must have proficient working knowledge Microsoft Word, Excel, Outlook, MS Teams, etc. and be able to work well within a network environment.

• Must be able to function in a deadline-oriented environment.

• Must be able to work multiple tasks and between a variety of departments.

• Must be a strong team player, self-starter, flexible and be able to work well with a variety of personalities, with minimal instruction and minimal direct supervision.

• Must be well organized.

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network.

• Advanced data management skill utilizing Microsoft Excel (i.e. pivot tables, VLOOKUP, and sub-totaling) preferred.

• Proficient in Tier I accounting software or ERP software preferred.

• Prior experience with Oracle JD Edwards Enterprise-One accounting systems desired

•  Experience in organizing technical data in a neat and accurate method.

• Familiarity with advanced job costing or relevant cost accounting experience preferred.

• The ability to develop and implement standard operating procedures as the need arises and provide supplemental training to team members.

• Strong Analytical and problem-solving skills.

• Ability to identify and resolve process issues independently.

• Independent Management: Ability to work autonomously with minimal supervision while managing subcontractor relationships effectively.

• Advocacy: Strong ability to represent and advocate for the company’s interests in all subcontractor dealings.

• Standing/Walking/Sitting: Workday is combination of sitting/walking and standing.

• Legs: Must be able to climb stairs

• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.

• Vision: Visual acuity in near, mid and far-range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.

• Hearing: Sufficient to hear conversational levels in person and over the telephone and radio; sufficient to hear alarms on equipment.

• Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone and radio.

• Lift/Carry: Up to 50lb computer/drawings- minimal.

• Bending/Twisting: Minimal.

• Kneeling/Crouching/Crawling: Minimal.