Senior AU Accountant/ Finance - (011 - 1234)

• Take primary responsibility for the day-to-day accounts payable function.
• Enter, code, verify, and process supplier invoices accurately and on time.
• Check supplier invoices against relevant purchase orders, goods/services received, contracts, and approval requirements.
• Prepare and manage scheduled payment runs in Australian dollars and foreign currencies.
• Prepare supporting payment schedules and documentation for approval.
• Reconcile supplier statements and investigate and resolve discrepancies.
• Maintain accurate supplier records and accounts payable data.
• Monitor payment requirements and provide visibility of upcoming cash requirements.
• Identify opportunities for supplier discounts, improved payment terms, rebates, and other commercially beneficial arrangements where appropriate.
• Ensure AP transactions comply with agreed financial processes and approval requirements.

• Issue customer invoices and credit notes based on approved billing information.
• Accurately allocate customer receipts and investigate unidentified payments.
• Manage the day-to-day debtor collection cycle, including statements, reminders, and follow-ups.
• Communicate professionally with Australian customers regarding outstanding balances and payment issues.
• Maintain accurate records of outstanding debts, disputes, actions, and follow-ups.
• Identify and escalate overdue accounts, billing issues, and unresolved customer disputes.
• Provide regular debtor and cash collection updates to management.

• Take responsibility for end-to-end Australian payroll processing, including timesheets, ordinary hours, overtime, allowances, deductions, leave, new starters, terminations, and payroll journals.
• Validate payroll inputs and ensure required approvals are obtained.
• Prepare payroll-related bank files and complete post-payroll reconciliations.
• Process Single Touch Payroll reporting, superannuation, and other payroll-related requirements within required timeframes.
• Maintain accurate employee payroll records and respond to payroll-related queries professionally and confidentially.
• Maintain the general ledger and complete bank, credit card, clearing, payroll, fixed asset, intercompany, and balance sheet reconciliations.
• Prepare journals for accruals, prepayments, depreciation, foreign exchange, payroll, and other month-end adjustments.
• Support month-end close and prepare draft profit and loss reporting for review.
• Provide variance analysis and commentary on revenue, gross margin, overheads, and cash movements against budget, forecast, and prior periods.
• Support BAS/GST, FBT, year-end, audit, and external accountant requirements as required.

• Maintain accurate and up-to-date project financial information at project and sales-order level.
• Track approved revenue, variations, actual costs, committed costs, forecast-to-complete, forecast final costs, and gross margins.
• Reconcile project revenue and costs across purchase orders, supplier invoices, subcontractor commitments, and the general ledger.
• Prepare regular project financial reporting and dashboards for Project Managers and leadership.
• Monitor project costs, margins, and profitability and identify potential risks.
• Analyse actual project performance against budgets and forecasts.
• Investigate financial variances and provide clear explanations and recommended actions.
• Identify cost overruns, margin risks, unapproved variations, late cost commitments, and other financial issues.
• Track project-related costs including installers, painting, equipment hire, electrical, signage, freight, and other external services.
• Support project close-outs, final margin analysis, and identification of unbilled revenue or potential margin leakage.
• Provide timely financial information and practical commercial insights to support project and business decisions.

• Apply and maintain agreed finance procedures, approval limits, segregation of duties, audit trails, and documentation requirements.
• Identify and escalate transactions that do not meet required approval, coding, evidence, or cut-off requirements.
• Identify recurring process issues and work with team members to improve compliance and accuracy.
• Help improve finance workflows across billing, collections, payments, payroll, month-end, and project accounting.
• Identify opportunities to reduce manual processes and improve efficiency using accounting systems, Excel, automation, and appropriate technology.
• Maintain accurate workpapers, process documentation, and supporting records.

• Act as a reliable finance contact for Australian customers, suppliers, Project Managers, and internal stakeholders.
• Communicate financial information clearly and provide practical explanations rather than simply forwarding reports or spreadsheets.
• Work closely with the Senior Accountant, Directors, Project Managers, Sales, Procurement, Warehouse & Logistics, HR, and Administration teams.
• Communicate professionally with Australian customers, suppliers, subcontractors, banking, payroll, and other external contacts where required.
• Maintain confidentiality, financial discipline, and professional judgement when dealing with financial information.
• Participate in finance and project meetings and follow agreed actions through to completion.

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
• Align with Australian business hours as required for meetings, collaboration, and business-critical activities.
• Maintain reliable communication and meet agreed deadlines.
• Take ownership of assigned finance functions and work independently with minimal supervision.
• Maintain confidentiality and appropriate professional standards when handling financial and company information.

• Accounting or finance degree.
• At least 5 years of relevant accounting experience.
• Proven experience in a mid-to-senior-level accounting role.
• Demonstrated experience taking ownership of Australian accounts payable and accounts receivable processes.
• Strong experience with AP data entry, invoice processing, coding, supplier reconciliations, and payment preparation.
• Experience with Australian payroll, including STP and superannuation requirements.
• Strong general ledger, reconciliation, and month-end accounting experience.
• Experience with foreign-currency payments and bank reconciliations.
• Practical experience with project accounting, job costing, project forecasting, or margin analysis.
• Experience in shopfitting, construction, installations, logistics, manufacturing, or another project-based environment is highly desirable.
• Strong understanding of financial controls and accounting processes.
• Advanced Excel skills and strong accounting/ERP system capability.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and numerical accuracy.
• Ability to work independently and take ownership of finance responsibilities.
• Strong written and verbal English communication skills.
• Comfortable communicating directly with Australian customers, suppliers, Project Managers, and internal stakeholders.
• Able to work effectively within Australian business hours.