SCU Admission Officer

ORGANIZATIONAL CONTEXT:

The Institute of Business Studies (IBS), from its humble beginning in 1987 as an arm of Nades & Associates primarily providing revision classes for the needs of Papua New Guinea Institute of Accountants (now CPA PNG), has evolved into a private University level Institution over the last 34 years. Today we are in one of the largest business schools in the country and offer degree programs in the fields of Accounting & Finance, Business & Management, Economics & Development Studies, and Information Technology. We also continue to provide study pathways for grade 10 & 11 school leavers including industry accreditations for those seasoned professionals who want to get certified in their field.

Our success is the fruit of our dedicated team committed to making a difference in Papua New Guinea, through their efforts to help educate current and future citizens on Papua New Guinea.

A CAREER WITH US:

At IBS we believe that everyone has been gifted with natural talents and learned skills. Our recruitment process is designed to help candidates understand this and enable us to better match you with a role that you will not only be able to do but enjoy doing. Career progression is also important to us and we believe that each employee should be in the driving seat of their career progression - this means your manager will discuss with you where you want to be in the future and be more of a coach for you in terms of giving you feedback on areas you need to work on to be your best and achieve your goals. We also have a lot of staff events that enable us to celebrate as a team and give recognition where it's due. 

Position Title: SCU Admission Officer

Department: Student Services Department

Location: IBSUniversity, Port Moresby, Papua New Guinea

Position Type: Full-Time

Reports To: Team Leader - SCU Admissions

Key Relationships: Students, Parents, Sponsors, Student Data Officers, Course Advisor, Academic Secretary, Team Leaders, Registrar’s Office and Academics, Scholarship Officer.

ABOUT THIS ROLE:

The sole purpose of this role is to ensure that students are properly enrolled in their courses as per their year levels and program of study.

Key Responsibilities:

• Screening of applications
• Processing of applications
• Entering of data into ERP Academia system and other related software if necessary
• Provide effective customer service and answering to walk-in enquiries

Qualifications

(1) Education:

• Preferably a diploma or degree in any Business-related field with Cert II, III or IV in I.T

(2) Skills and Abilities:

• Must have a minimum of 2 or more years of work experience in student administration at a Higher Educational Institution or related field.
• Must have good communication skills
• Must be computer literate and have a good knowledge on Microsoft Applications
• Have good customer service skills
• Must have adequate knowledge and Skills on CRM and SMS Software and ERP Academia

Working Conditions

The position is based at the IBS University 11 Mile Campus, Port Moresby.

The normal working hours are from 8:00 a.m. to 5:00 p.m., Monday to Friday, with a one-hour lunch break. The lunch break may be taken from either 12:00 noon to 1:00 p.m. or 1:00 p.m. to 2:00 p.m., subject to operational requirements.

The incumbent may be required to work outside normal business hours, including weekends, as directed by the Team Leader or SCU Coordinator to meet operational needs.

Terms and Conditions

Transportation to and from work is provided from the employee's nearest designated bus stop.

The successful applicant will be entitled to annual leave and sick leave in accordance with IBS University policies and employment conditions. Annual leave accrues upon completion of the qualifying service period, and employees are entitled to ten (10) days of paid sick leave per annum.