Project Invoice Analyst

IEM is looking for a Temporary – Project Invoice Analyst to join our Critical Infrastructure team. The Project Invoice Analyst oversees invoice reviews, contract compliance, labor reconciliations, and financial documentation to ensure accuracy and adherence to FEMA, COR3, client, and company requirements. This role collaborates with finance, payroll, project management, and procurement teams to validate billing activities, maintain contract records, monitor compliance, and support the successful execution of critical infrastructure projects

• Candidate must live a commutable distance to Guaynabo and San Juan, PR.
• Work in an Office Environment with a team.

• Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities.
• Review the IEM employees task Description to ensure it meets FEMA minimum requirements.
• Create effective monitoring tools to ensure compliance with contract administration procedures.
• Provides high-level technical/administrative guidance on work requirements and methods.
• Checking the data input to ensure the accuracy of the final bill.
• Conducts (or manages the process for) the evaluations of invoices in accordance with internal policy and external local, state, and federal regulations of the different suppliers and vendors.
• Assures all invoices are audited in compliance with contract terms and supervises contract closeout.
• Compare and reconcile the recorded work hours and project codes between the payroll system (ADP) and the labor system (DARRTT) on a monthly basis.
• Ensured records are maintained and invoices are documented from origination through completion.
• Maintains complete record of authority contracts for goods and services.
• Collaborate with relevant teams or departments involved in the billing process.
• Ensure that all activities delegated to team members for executing processes related to reimbursable task descriptions are streamlined and fully compliant with regulations governing critical infrastructure projects as outlined by FEMA, COR3, and client requirements payroll, project management, and finance.
• Writes and reviews action items going before to the client on invoices solicitations, contract awards and modifications. In coordination with the Project Administrator managing the assigned monthly reports of accruals and reversals.
• Makes recommendations on policies and procedures as needed to ensure the success and compliance of all procurement related activities.
• Track performance metrics to monitor the progress of assigned validations, including adherence to established timelines and quality of work.
• Collaborate with internal stakeholders and other relevant parties to address any issues or concerns related to validation and compliance, ensuring alignment with project objectives and requirements.
• Other Task assignment that is requested by your supervisor or Manager.
• Understanding and managing invoice components effectively can lead to improved customer relations and prompt payments.

• Degree: Bachelor’s degree from an accredited college or university in acquisitions, purchasing/supply management, accounting, finance, business, or public administration, legal or closely related field.
• Experience: Four (4) years of experience on a similar role.
• Experience and Degree Substitution: An equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities necessary to effectively perform the duties and functions of this position may be considered.
• Master’s degree from an accredited institution in a qualifying field may substitute for two (2) years of the required experience.

• Familiarity with management and with the entire cycle of invoicing process and experience reviewing contracts to ensure is under the scope of work and pricing negotiated is highly desirable.
• Experience in a public organization is recommended. 

Benefits and more:

• 10 paid holidays
• Vacation Pay
• Sick Pay
• 401 (K) plan with matching
• Company paid STD and LTD

All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual’s race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law. 

IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email IEMhumanresources@iem.com with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.