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Assistant-Administrative Senior

United States·Indianapolissenior

OtherAdministrative

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Quick Summary

Overview

Schedule: Monday–Friday, 8:00 a.m. – 4:30 p.m. This will be a Hybrid role with the expectation of working in the office 3 days per week. Location: Neuroscience Center Role Overview This is a highly visible, executive-level administrative role supporting the Department Chair and two additional…

Key Responsibilities

Manage recruitment activities and coordination Oversee and maintain the Chair’s calendar, including complex scheduling Support department events and meeting planning Organize and facilitate department meetings Provide comprehensive administrative…

Requirements Summary

High School Diploma or GED required 4–6 years of relevant administrative experience in a healthcare or complex organizational environment Demonstrated experience supporting senior leaders and handling sensitive and confidential information…

Technical Tools

excelms-office

Schedule: Monday–Friday, 8:00 a.m. – 4:30 p.m.

This will be a Hybrid role with the expectation of working in the office 3 days per week.

Location: Neuroscience Center

This is a highly visible, executive-level administrative role supporting the Department Chair and two additional senior leaders. The position requires a high degree of professionalism, discretion, and the ability to manage complex priorities in a fast‑paced environment with minimal supervision.

Advanced proficiency in Microsoft Office and Outlook
Exceptional attention to detail and organizational skills
Strong ability to remain calm and effective in high‑pressure or challenging situations
Excellent communication and interpersonal skills

Responsibilities

~1 min read

→Manage recruitment activities and coordination
→Oversee and maintain the Chair’s calendar, including complex scheduling
→Support department events and meeting planning
→Organize and facilitate department meetings
→Provide comprehensive administrative support to three senior leaders

Provides high-level administrative and technical support to departmental leaders and teams across IU Health. Operates with minimal supervision and is responsible for managing complex workflows and supporting departmental or enterprise-level initiatives, including coordination, tracking, and reporting across multiple stakeholders.

Mentors junior and intermediate administrative staff, including onboarding and training. Assists with the preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders. Serves as a liaison between leadership, staff, and external partners to ensure timely communication and follow-up.

Requirements

~1 min read

High School Diploma or GED required
4–6 years of relevant administrative experience in a healthcare or complex organizational environment
Demonstrated experience supporting senior leaders and handling sensitive and confidential information
Experience working in a matrixed organization or highly complex work environment preferred
Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel
Proficiency with electronic medical records (EMR) systems and medical terminology for clinically focused roles