Project assistant (G3)

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

For the purpose of this vacancy, applications are welcome from internal and internal-equivalent candidates.

Under the direct supervision of the project manager and under the guidance of the Head of Unit for Labour Mobility and Social Inclusion (LMI) and under the overall supervision of the Chief of Mission in the Country Office for Belgium and Luxembourg, the incumbent will assist the LMI Head of Unit with the implementation of projects of the IOM Country Office. In addition to this, the incumbent will be expected to support some activities related to the development of new projects in the LMI Team. 

In particular, the incumbent will:  

I. ASSIST WITH THE IMPLEMENTATION OF PROJECTS  

• In close coordination with the LMI Head of Unit, assist the Project Management Teams with the implementation and follow-up on project activities. This includes supporting the team with research tasks, administrative tasks and the (logistical) organization of meetings and events.
• Assist with the drafting/ formatting of meeting reports and minutes; routine correspondence, type letters, reports and memoranda as well as IOM documents and forms related to IOM operational and administrative matters;
• Assist the Project Management Team with the development of new projects and initiatives in the field of Labour Mobility and Social Inclusion. This includes assistance with the drafting/ formatting of concept notes and project proposals.
• Assist in drafting/ formatting public information documents, website articles, press releases and information dissemination on IOM activities towards public and private stakeholders.
• Any other tasks as may be required. 

II- ASSIST WITH POLICY SUPPORT AND OUTREACH

• Assist in identifying possible partnerships with the private sector, civil society (NGOs, diaspora associations, etc.) and other stakeholders (such as the Belgian government and universities) in order to improve knowledge on migration initiatives and policies.
• Assist with the drafting/ formatting of presentations and speeches related to integration for the LMI Head of Unit or the Chief of Mission.
• Prepare for, participate in and follow-up on meetings/conferences on behalf of the organization.
• Any other tasks as may be required.   

  Education

• Demonstrated first working experience or internship in the area of project management, reporting or monitoring and evaluation of projects;
• Demonstrated first working experience or internship in the area of migrant integration or labour migration;
• Strong organizational and time-management skills;
• Ability to work independently;
• Experience in liaison with non-governmental organizations, national, regional and international authorities and institutions is an advantage.

Skills

• Strong organizational and time-management skills;
• Strong communication and diplomatic skills, applied in a professional environment; 
• Ability to work independently against tight deadlines. 

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies