Project Assistant (Protection)

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Under the general supervision of the Director, Coordination Office for the Mediterranean, Chief of Mission in Italy and Malta and Representative to the Holy See, the direct supervision of the Project Manager, the incumbent will perform the duties listed below as Project Assistant, Protection.

1. Assist in the implementation and monitoring of project activities. 

2. Retrieve, compile, summarise, and present information/data on specific project topics.
3. Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.   
4. Support administrative coordination of project implementation, involving liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor. 
6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation. 
7. Organise meetings, workshops and training sessions. 
8. Respond to general information requests and inquiries. Set up and maintain files/records.
9. Perform such other relevant duties as maybe assigned.

• Bachelor’s degree in Social Works, International Relations, Psycology or a related field from an accredited academic institution with two years of relevant professional experience; or,

• High School diploma with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage. 
• Experience in working with vulnerable groups.

• Knowledge of migration related areas dealt with by the Organization.

• Familiarity with the migration context in Italy and with movement-related operations is considered an asset.

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Italian and English is required (oral and written).

Working knowledge of French is an asset.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies