Aviation Fuel & Handling Cost Controller

About us

Jetfly is a leading European private aviation company headquartered in Luxembourg. We operate a fleet of 72 aircraft, including PC-12, PC-24, and Cirrus SF50. With over 25 years of experience and more than 540 passionate professionals, we bring together specialized business units offering a complete aviation ecosystem, including fractional ownership, charter services, aircraft management, trading, maintenance, and training.

Jetfly Aviation is the Jetfly division dedicated to fractional aircraft ownership, serving over 500 co-owners across Europe. Luxembourg hosts the operational hub and administrative departments, ensuring smooth day-to-day operations and high-quality service for all co-owners.

About the Role

We are seeking an Aviation Fuel & Handling Cost Controller to join our Finance division. This is a newly created, high-impact role designed to bring rigorous financial discipline and strategic procurement thinking to the total Jetfly fleet’s two of the most significant cost lines in private aviation: fuel and ground handling.

Supporting both Jetfly Fractional and Jetfly Management entities, you will be the internal expert and owner of all fuel and handling costs across our portfolio. Your mission is clear: analyse, negotiate, optimise, and control every euro spent on fuel uplift and ground handling services across our entire network of airports and suppliers.

This is a role for someone who is analytically sharp, commercially driven, and deeply familiar with aviation cost structures. You will work closely with operations, flight dispatch, and finance teams, but you will own your perimeter independently.

Job Description

Cost Control & Analysis

• Monitor and control all fuel and handling costs on a continuous basis.
• Build and maintain a comprehensive cost database tracking fuel prices, handling fees, and ancillary charges by airport, supplier, and aircraft type.
• Analyse cost trends, identify anomalies, and flag variances against benchmarks or historical data.
• Produce regular reporting on fuel and handling expenditure, providing actionable insights to management and account controllers.
• Develop and maintain benchmarking tools to assess cost competitiveness across the supplier network.
• Track and reconcile supplier invoices against contracted rates, approved quotes, and actual services rendered, ensuring zero tolerance for billing discrepancies.

Procurement & Negotiation

• Support the management of the contract lifecycle for network-wide fuel and ground handling agreements, including supplier research, data collection, benchmarking, and preparation of contractual documentation for review by the NPGO.
• Assist the NPGO in identifying and evaluating potential suppliers and service providers, contributing market intelligence and analysis to support sourcing decisions and cost-reduction initiatives.
• Monitor and analyze the utilization of fuel cards, fuel programs, and third-party fuel management platforms, providing recommendations to optimize purchasing efficiency and operational performance
• Contribute to the development of the preferred supplier network by monitoring supplier performance, maintaining databases, and supporting supplier evaluation processes.
• Prepare rate analyses, market comparisons, and performance reports to support the NPGO during supplier reviews and contract renegotiations, ensuring agreements remain aligned with market conditions and operational requirements

Operational Coordination

• Work closely with flight dispatch and operations teams to ensure cost-optimised fuel and handling solutions are systematically applied at the planning stage.
• Liaise with the finance department to ensure accurate and timely processing of fuel and handling invoices, credit notes, and supplier reconciliations.
• Maintain up-to-date supplier profiles, rate cards, and contract documentation across all relevant platforms and internal systems.
• Monitor regulatory and market developments affecting fuel pricing, airport charges, and handling tariffs, and proactively communicate relevant changes to internal stakeholders.

Performance & Reporting

• Define and track key performance indicators related to fuel and handling cost reduction, supplier performance, and invoice accuracy.
• Produce monthly and quarterly cost performance reports for management, highlighting savings achieved, ongoing negotiations, and areas of opportunity.
• Support the annual budget process by providing accurate fuel and handling cost forecasts based on fleet size, projected flight hours, and market pricing.
• Contribute to continuous improvement initiatives aimed at enhancing procurement processes, supplier management, and cost control frameworks.

Profile

• 4 to 6 years of experience in a cost control, procurement, or financial analysis role, ideally within the aviation industry or a related sector such as logistics, energy, or travel management.
• Direct experience with aviation fuel procurement, fuel management platforms, or ground handling cost management is a strong asset.
• Strong analytical mindset with the ability to manipulate large datasets, identify cost-saving opportunities, and present findings clearly to both financial and non-financial stakeholders.
• Proven negotiation skills and commercial acumen, with a track record of delivering measurable cost reductions.
• Highly detail-oriented with a zero-tolerance approach to billing errors and contractual non-compliance.
• Comfortable working in a fast-paced, operationally driven environment where priorities can shift quickly.
• Proficiency in Excel is essential. Experience with aviation management systems, fuel management platforms, or ERP tools is a plus.
• Fluency in English and French is mandatory.
• Proactive, autonomous, and results-driven, you take ownership of your perimeter and are constantly looking for ways to do better.

Jetfly's Offer

• This is a unique opportunity to build and own a function from scratch, with real visibility and measurable impact on the company's financial performance.
• You will work in a dynamic, multicultural environment at the heart of European private aviation.
• Attractive compensation package, meal vouchers, private health insurance, and a parking space.
• The company's location is easily accessible by public transport or car (Luxembourg Airport).
• A permanent, full-time position within a fast-growing and ambitious organization.
• And most importantly, a friendly, professional, and collaborative work environment where no two days are the same.