Administrative Support Assistant

Description

We are looking for an Administrative Support Assistant (ASA) to join our Firm. This position is an entry-level role that is responsible for providing comprehensive administrative support for attorneys and their assistants throughout the Firm. ASAs must successfully complete an in-depth training and mentoring program to gain the ability to work in all practice groups of the Firm.

Position Responsibilities:

• Create, edit, and format correspondence, memos, reports, and other documents.
• Proofread documents for spelling, grammar, and layout, making appropriate changes.
• Maintain calendars, schedule meetings, and arrange travel.
• Enter attorney time for billing and assist with monthly billing processes.
• Handle expense reimbursements, check requests, and invoice processing.
• Perform general clerical tasks including copying, scanning, faxing, and filing.
• Proactively support the assigned team and demonstrate willingness to upskill and learn with others.
• Assist others on team, as needed, to manage client deadlines.
• Maintain regular and predictable in-office attendance.

Minimum Qualifications:

• High school diploma or equivalent required; bachelor's or associate degree preferred.
• Proficiency in Microsoft Office Suite, including Word, Outlook, and PowerPoint.
• Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
• Willingness and ability to embrace new technology and platforms (including AI tools).
• Desire and ability to learn new programs and processes quickly.
• Strong typing skills with a high level of accuracy and attention to detail.
• Excellent communications skills, both written and oral, with careful attention to grammar, spelling, and punctuation.
• Professional demeanor and dependable work ethic.
• Must be comfortable working in a fast-paced legal environment with shifting priorities. 
• Prior legal or administrative experience a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

We are an equal opportunity employer and are committed to providing equal opportunity for the participation of all qualified persons in all job classifications without regard to race, color, religion, national origin, age, disability, or any other factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.