Executive Assistant, Vice President, Corporate Services & Chief Financial Officer E010-26

LEGAL AID BC EXEMPT POSTING   TO:                                 LABC STAFF   FROM:                            HUMAN RESOURCES DEPARTMENT   POSITION:                   EXECUTIVE ASSISTANT, VICE PRESIDENT, CORPORATE SERVICES &                                          CHIEF FINANCIAL OFFICER   ONE FULL-TIME TERM POSITION - VANCOUVER   (To December 17, 2027)   COMPETITION NO:      E010-26   DATE POSTED:           May 12, 2026   CLOSING DATE:          May 24, 2026   STARTING DATE:        June 15, 2026   SALARY:                       $68,160 to $79,204 (EXADM3)   HOURS OF WORK:      35 hours/week, Monday to Friday This position has the option to participate in a modified work week schedule (37.5 hours/week) Monday to Friday, with the extra hours worked as one earned day off taken once every three-week scheduled cycle.   Legal Aid BC is in the early stages of, and committed to a transformative journey to embedding Truth, Reconciliation, Equity, Diversity, and Inclusion in all aspects of our work. We seek talent from equity-seeking groups, including but not limited to individuals who self-identify as First Nations, Inuit, or Metis descent, persons with diverse abilities, gender diverse, racialized, and members of the 2SLGBTQIA+ community be a part of this exciting stage of Legal Aid BC’s growth. We care deeply about the culture we are building and are looking for staff members who not only excel in their respective areas but are also passionate about supporting the people we serve and each other. If this resonates with you, we encourage you to apply.  All interested and eligible applicants will be considered with due consideration to all protected grounds under the BC Human Rights Code.  If we can do anything to make your application experience a positive and equitable one, we want to hear from you on what we can do better.      PRIMARY FUNCTION:   Reporting to the Manager of Executive Operations, this position provides confidential administrative services and support, and liaises with executives, managers and support staff on behalf of the VP. The Executive Assistant maintains and updates records and filing systems; establishes work priorities and responds to urgent requests; and ensures that office systems and methods are consistent with established Society administrative systems and standards.     The following job duties are illustrative examples, and shall not be construed as an exhaustive description of all the work requirements that may be inherent in the job.     KEY ACCOUNTABILITIES:   Provides all administrative support requirements to the VP, Corporate Services & Chief Financial Officer, including typing correspondence and reports; processing mail; ordering office supplies. Prepares confidential and sensitive correspondence and administrative support for the VP, Corporate Services & Chief Financial Officer Prepares notices of meetings, agendas and supporting materials; attends meetings and takes minutes; distributes reference materials to participants as required. Processes correspondence on employee relations matters such as discipline and/or employee performance reviews. Participates on hiring panels; hires casual staff; plans, assigns and reviews the work of staff and conducts performance reviews. Prepares notices of meetings, agendas and supporting materials; attends meetings and take minutes; distributes reference materials to meeting participants as required. Screens incoming telephone calls and greets visitors; ascertains the nature of enquiries and provides responses or redirects as appropriate. Maintains and updates office filing systems; maintains a variety of files and records. As required, plans, assigns and reviews the work of divisional support staff; arranges for temporary staff; authorizes sick leave and vacation. Establishes work priorities and responds to urgent requests; composes correspondence on own initiative as appropriate; formats and proofreads reports. Arranges appointments, meetings and travel arrangements; books meeting rooms and arranges for required equipment and catering. Ensures consistency with the organization’s established administrative work methods, systems and standards. Liaises between the VP, Corporate Services & Chief Financial Officer, other staff, and external contacts, including government, Law Foundation, Public Sector Employers’ Commission Secretariat, and crown corporations. Carries out special projects at the request of the VP, Corporate Services & Chief Financial Officer Works with other administrative staff on organizational events or priorities as needed.   QUALIFICATIONS:   Education and Experience High school graduation supplemented by commercial or business school training, and a minimum of five years’ sound administrative assistance experience at a senior level, or an equivalent combination of training and experience.   Technical or Behavioural Competencies Strong knowledge of office administration procedures, minute taking, and meeting organization. Working knowledge of Board protocol, procedures and policies. Working knowledge of the legal environment. Advanced skill in the use of Microsoft Office Suite, and in the creation and manipulation of databases. Excellent grammar and composition skills. Excellent interpersonal skills. Excellent problem-solving skills. Good administrative skills. Working knowledge to take and prepare minutes. Ability to establish and maintain effective working relationships with executives, senior managers, peers and relevant external contacts. Ability to deal tactfully and professionally with sensitive and confidential information. Ability to work with little supervision and to function under pressure. Ability to meet multiple service demands simultaneously. Ability to exercise flexibility, balance changing priorities, and effectively accommodate changing situations. Ability to participate on hiring panels, and hire, train, supervise and conduct performance reviews of casual staff.     This competition may require skills testing based on the qualifications for this position: Microsoft 365 (Office Suite) – Word, Excel, Outlook, PowerPoint, Access Spelling Typing     We offer (based on your employment status and affiliation):   Four weeks paid vacation to start that grows the longer you are with LABC An excellent employee benefits package, where premiums are 100% paid by LABC A generous defined benefit pension plan Support for training and development An Employee and Family Assistance program The opportunity to participate in various Employee programs (Employee Wellness, etc.) Support for a healthy work/life balance Generous leave provisions (sick time, special leaves)  13 paid statutory holidays An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at any time) Transit friendly employer for eligible staff to have their commute subsidized Dog-friendly offices  Dedicated Cultural Leave provisions for Indigenous employees An Equity, Diversity and Inclusion Council, and Indigenous employees Council and Accessibility Committee of employees from equity-seeking groups that advises on ongoing improvements and investments in Equity, Diversity and Inclusion at our workplace   VISIT OUR WEBSITE AT www.legalaid.bc.ca   Legal Aid BC is recognized as one of BC’s Top 100 Employers: https://reviews.canadastop100.com/top-employer-legal-aid-bc   We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted.