Accounts Payable Coordinator

United States·PhiladelphiaFull-Time 2026-27 School Yearmid

Finance & AccountingAccounts Payable

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Quick Summary

Overview

Position Summary: The Accounts Payable Coordinator is responsible for the timely and accurate processing of requisitions, purchases, check requests and vendor reimbursements for assigned schools.

Technical Tools

Finance & AccountingAccounts Payable

Position Summary:

The Accounts Payable Coordinator is responsible for the timely and accurate processing of requisitions, purchases, check requests and vendor reimbursements for assigned schools. She/he will be the primary contact for Directors of Operations at schools she/he is supporting for purchasing and payables. She/he is the technical expert for requisition and purchasing processes. The ideal candidate is able to work independently, is highly organized, has strong analytical and customer services skills, and is able to complete a large volume of time-sensitive transactions in a high pressure environment under tight deadlines.

School Management

Managing and developing relationships with Directors of Operations at assigned schools, including conducting monthly school visits

Coaching and training administrative teams on invoice processing and related policies

Develop and maintain controls over requisitions and purchases for assigned schools

Performing assigned tasks for the monthly close

Preparation for, and assistance with management of annual financials audits, A-133 audits, charter renewals and other required audits

Providing support to other finance staff as needed

Vendor Management & Payment Processes

Ensuring payment of vendor invoices and reimbursements in a timely manner

Maintaining relationships with vendors

Identifying and resolving billing, credit and payment issues

Ensure purchases are supported by appropriate approvals and documents

Bachelor’s Degree in accounting, finance or related program

At least five years financial experience including three years of specific Accounts Payable experience

Strong proficiency in, general ledger and accounts payable systems, Blackbaud Financial Edge experience preferred

Administrative background that reflects strong management and communication skills

Knowledge of public education and charter schools highly desirable

Strong customer service skills

Excels in problem solving, has a sense of humor and has a desire to provide only the highest quality education for students

Ability to work well in a team and enhance cooperative working relationships

Organizing and prioritizing

Attention to detail and accuracy

Confidentiality

Judgment

Good written and verbal communication skills

Personal qualities of integrity, credibility, and dedication to the mission of Mastery Charter Schools

Ability to physically perform the essential duties of the role as outlined above, and to work in the environmental conditions required, such as traveling to network campuses, monitoring and interacting with students, in-person facilitation of trainings, etc.;

This role may require frequent travel between multiple locations. Reliable transportation is essential to fulfill job responsibilities.

External candidates hired for this role are eligible for a $1,000 signing bonus as well as up to $5,000 for relocation expenses!

The Accounts Payable Coordinator at Mastery can expect a starting salary between $50,800 to $56,900, based on education and experience, with opportunities for growth as your career progresses. Each offer is made in alignment with Mastery’s compensation philosophy and commitment to pay equity, ensuring fairness and consistency across our team.