HR Functional Referent

Do your qualifications and experience not exactly match all requirements of the job?

At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF's social mission and create better outcomes for our patients and the communities we work with.

We understand that some people may hesitate to apply for employment if they don't meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification.

We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.

Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).

Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).

The mission of the HR Functional Referent is to support the successful integration of Workday within MSF OCG in its second phase (Field). The functional perimeter is yet to be determined in alignment with the other team members.

Under the supervision of the HR Business Project Manager, The HR Functional Referent will ensure that the design reflects the business needs and the functional requirements. He/she will collaborate with the Change team ensuring that new HR solution is effectively adopted by the key users in this perimeter.

The responsabilities of the position may evolve according to the different phases of the project.

Requirements Gathering and Analysis

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  Collect, consolidate, analyze the business needs for the perimeter.

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  Validate the business needs consistency with governance and validation HR bodies when necessary

Analyse fonctionnelle, Solution Design, and Documentation

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  Collect functional requirements, business rules and localization specifications in scope

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  Assess impacts or potential regressions on our current configuration

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  Complete and maintain the documentation (workbooks, process maps)

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  Translate the business needs into functional specifications and deliver to the External Workday Integrator

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  Support the data team and provide the functional requirements for data mapping

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  Document reporting requirements

Change Management and Communication

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  Support and contribute to the Change management stream: Identify change impacts and provide recommendations

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  Participate in the adoption effort.

Testing and Quality Assurance

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  Prepare the Testing campaign (write the test scenarios, assign the tests to the SME’s, support and train SME’s, follow up of defects) and ensure the scope is fully tested.

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  Execute tests scenarios as needed

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  Log the relevant tickets during the Testing phase and monitor/track their resolution by our provider.

Training and Support

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  Contribute to the training effort (review material, facilitate trainings and demos)

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  Provide support to the end users and the SME’s.

Meetings and Collaboration

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  Contribute to team meetings and ad hoc committees.

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  Coordinate with transversal internal teams including HR Operations, Finance, IT Business Analyst, HRIS program team, Change and Communications Manager, and HR Transformation team.

Experience

• Required: recent MSF OCG experience, ideally in the field

• +2 years of MSF experience a must

• Preferred: Previous experience in similar project or IT Tool implementationt.

Languages

• English and French are the working languages of MSF Switzerland.

• Fluency in both English and French is required for these positions (oral and written)..

• Ability to translate technical complexity into clear, actionable decisions for non-technical stakeholders.

Behavioral & Managerial Competencies

• Strong interpersonal skills with a demonstrated ability to foster collaboration and build trust with colleagues from diverse backgrounds.

• Ability to work autonomously.

• Ability to deliver, flag roadblocks and come up with alternative solutions.

• Active listening and influencing skills.

• Ability to partner with both IT and functional counterparts in a seamless way.

• Ability to obtain consensus and federate people.

• Decisive and concise

• Excellent ability to work in a multicultural environment successfully and to demonstrate commitment and support for diversity, gender-responsive, inclusive, and non-discriminatory behaviour and attitudes.

• Full-time position 100% (40h/week)

• Fixed-term contract, 6 months

• Working place: Geneva, Switzerland

• Ideal start date: As Soon As Possible

• Gross monthly salary (for 100%): from CHF 7’870.- to CHF 9’029.- (salary commensurate with equivalent experience and internal salary grid)

• Paid vacation: 25 days per year, prorate temporis, plus any Swiss public holidays falling within the contract period.

• Pension plan: pension contribution covered 3/4 by MSF, 1/4 by staff member.

• Relocation support available for eligible candidates.

Candidates are invited to submit their application exclusively through our recruitment platform, following these guidelines:

• CV (maximum 2 pages)

• Cover letter (maximum 1 page)

• Documents must be submitted in either English or French.

We reserve the right to close this vacancy earlier if we receive a sufficient number of quality applications.