Medical Records Assistant A - Medical Records - Mount Sinai Hospital - Full-Time M-F 9AM-5PM

Controls the release of health information from patient medical records in accordance with regulatory requirements, hospital policies and procedures and federal and state statutes.

Responsible for ensuring compliance with accurate completion and timely submission of the electronic death certificate using the Electronic Death Registration System in accordance with instruction and policies and procedures provided by the New York City Department of Health and Mental Hygiene and Health Information Management

1. Interprets and implements hospital policies relating to disclosure of health information.

2. Analyzes and answers correspondence requests in compliance with applicable hospital,

governmental policies and procedures and regulatory requirements.

3. Prepares incoming correspondence for processing:

    a. Opens and date stamps mail.

    b. Enters appropriate data into computerized system following hospital procedure.

    c. Contacts physicians and/or other departments regarding requested information, when appropriate.

4. Prepares records for mailing:

    a. Copies or creates electronic copy of appropriate portions of the records.

    b. Charges appropriate fees, if applicable

    c. Scans authorization form

5. Reviews, screens and copies subpoenaed records.

6. Creates paper copy or electronic copy of subpoenaed records.

7. Assists all walk-ins with requests for their medical records.

8. Retrieves and copies Business Office requests.

9. Creates new registration profile for physicians responsible for completion of electronic death registration system.

10. Responsible for assisting physician during completion of the required fields required by Department of Health.

11. Monitors, generates reports, and provides follow up to ensure all death certificates are

accurately completed and transmitted electronically to Department of Health in a timely

manner and in accordance with DOH and Department policies and procedures.

12. Monitors and reports status of completion of the autopsy consent form.

13. Communicates with Hospital morgue when family consents to autopsy.

14. Communicates with the Funeral Home and provides feedback during the death certificate

completion process.

15. Performs other related duties as directed by manager.

• High School Diploma / GED required.
• Associate degree in health information technology or related health care field is preferred. 
• Knowledge in medical terminology, basic anatomy and physiology,  medico-legal and regulatory record requirements is required

Required to have 3 years medical record experience in a health care setting and experience with an electronic medical record preferred.

An Associate degree in Health Information Technology or other health related field may be accepted in lieu of experience. 

RHIT or RHIA Certification Preferred                                                          

Collective bargaining unit: SEIU 1199-MSH