Accounting Specialist

Set up new jobs and customers within the accounting system, assigning project numbers and uploading project data.

Verify new client credentials and assist in maintaining contractor license renewals across states.

Reconcile daily electronic payments and deposit activity.

Partner with Project Managers to handle billing cycles, including progress invoices, T&M billings, and final retainage.

Manage collection and tracking of lien waivers, including conditional, unconditional, and final releases.

Upload job budgets and help format Schedules of Values (SOVs) in financial software.

Maintain AR records, confirm payment postings, and investigate past-due balances.

Assist with compliance for project-specific documentation, including business licenses, permits, and insurance certificates.

Onboard vendors and ensure collection of required compliance paperwork.

Process incoming invoices and subcontractor payment applications, ensuring accuracy and routing for approval.

Match transactions to purchase orders and apply cost codes appropriately; ensure subcontractor retainage is accurately applied.

Coordinate check runs bi-weekly and oversee lien release procedures to control payment disbursement.

Record company credit card activity and service-provider transactions.

Support annual 1099 preparation and other year-end financial reporting tasks.

3–5 years of general accounting experience, ideally in a construction or contracting environment.

Proficient in Microsoft Office (Word, Excel, PowerPoint); solid Excel skills preferred.

Previous experience with ERP/accounting systems, familiarity with NetSuite, ComputerEase, or LevelSet is a plus.

Clear communication skills, both written and verbal.

A collaborative and customer-focused mindset.

The ability to juggle multiple tasks in a deadline-driven environment.