Executive Administrative Assistant

United States·Irvinemid

OtherExecutive Administrative Assistant

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Quick Summary

Key Responsibilities

Executive & Office Support Provide direct administrative support to senior leadership, including scheduling, coordination, follow-ups,

Requirements Summary

3+ years of experience in an administrative, executive assistant,

Technical Tools

OtherExecutive Administrative Assistant

Executive Administrative Assistant
Location: CA- Irvine
Job Type: Contract

Mutual of Omaha is a Fortune 300 Company. Mutual of Omaha Mortgage is inspired by hometown values and a commitment to being responsible and caring for each other. We exist for the benefit of our customers and employees.

Mutual of Omaha Mortgage is a full-service lending company offering both Forward and Reverse Mortgage products including a complete line of residential mortgage, refinancing, specialty, and HECM loans. We employ a knowledgeable staff of experienced Loan Officers with an operations team that is second to none. If you are interested in joining a team that promotes from within and works together toward a common goal of helping customers with their mortgage needs, please review and apply for our opening below!

Role Description:

Mutual of Omaha Mortgage is seeking a highly capable Executive Administrative Assistant to support senior leadership while also providing operational and administrative support across the office. This role plays a key part in keeping priorities organized and ensuring follow-through across administrative, logistical, and project-based initiatives.

The ideal candidate is organized, proactive, and comfortable managing competing priorities, anticipating needs, and working with a high degree of independence in a fast-paced environment.

Roles & Responsibilities:

Executive & Office Support

Provide direct administrative support to senior leadership, including scheduling, coordination, follow-ups, and task tracking
Serve as a central support resource for office-wide administrative needs
Maintain discretion and professionalism when handling sensitive information

Project & Operational Support

Assist with planning and execution of office initiatives, including office moves and physical space planning
Track furniture inventory, vendors, timelines, and deliverables related to office logistics
Support basic project management efforts by tracking deadlines, dependencies, and open items

Salesforce & Systems Administration

Perform basic Salesforce administrative tasks, including:
- Pulling reports
- Updating contact records
- Data entry and hygiene tasks
Support ad hoc system-related requests as needed

Administrative & Financial Tasks

Pull and organize credit card expense data and supporting documentation
Assist with reporting, documentation, and recurring administrative processes
Handle general administrative tasks as assigned; some routine, some urgent, some unplanned

General Support

Execute a wide range of requests as they arise; scope will vary by day
Proactively manage workload and escalate priorities or conflicts when needed
Keep work moving without requiring detailed daily direction

Qualifications:

3+ years of experience in an administrative, executive assistant, or operations support role
Demonstrated ability to work autonomously in a fast-paced environment with shifting priorities
Strong organizational and time-management skills; able to juggle multiple workstreams simultaneously
High attention to detail with a bias toward execution and follow-through
Comfortable handling both high-visibility work and routine administrative tasks
Experience with Salesforce at a basic administrative or power-user level
Strong proficiency with common office tools (MS Office 365, Excel, project management tools)
Clear communicator who can operate professionally across all levels of the organization

The hourly rate for this position is $30-$40 per hour.

Mutual of Omaha Mortgage is an Equal Opportunity Employer, and we encourage diverse, talented, qualified applicants to apply. We offer an extensive compensation package. Benefits include:

Vacation — Vacation hours accrue on a per pay period basis. Balance maximums are based on years of service.
Paid Sick Time — 40 hours of paid sick time after 90 days of employment. State sick time requirements will be added as needed.
9 Paid Holidays + 1 Cultural Celebration Day (Floating Holiday)
Multiple PPO Medical Plans, as well as HDHP eligible plan.
Dental Coverage
Vision Coverage
Company Paid Life Insurance
401K with a generous employer match
Additional Benefits including – Optional Life, FSA, Pet Insurance etc.
Free Legal Services
Employee Loan Program