Event Executive (Lifestyle – Culinary and Arts & Culture) (Payment Services Client)

• Act as day-to-day contact for key clients
• Communicate clearly and effectively with clients, vendors, venue operators, and partners
• Coordinate the day-to-day operations of planning and implementing events (all logistics: pre, during, and post, from researching venues to wrap reports, budgets, and timelines)
• Deliver unique, custom event solutions to key program stakeholders, internally and externally, on a regular basis
• Maintain and seek creative ways to enhance partner relationships, as well as vendors and properties.
• Maximize the value of the sponsorship assets and programs
• Manage approvals of sponsorship branding and messaging onsite & in digital collateral
• Manage numerous projects simultaneously, managing smaller-scale turn-key event experiences and supporting large scale custom event experiences
• Own finance paperwork and documentation (Creation of POs, job codes and adding new clients as vendors into our systems)
• Develop post event wrap-up emails and decks to clients directly following events and compile end of year recaps
• Attend events while serving as a main point of contact for vendors, guests, client and partners

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

• A fan or expert of celebrity & lifestyle culture, food, travel, Broadway, dance and the arts
• 1-3 years’ experience within an agency or client service experience and event planning preferred
• A team player who loves to share their opinion and solve problems but can also work independently
• An outgoing people person who can help manage relationships with key partners (e.g. venues, vendors, suppliers, etc.)
• Detail-oriented work ethic, with the ability to balance multiple tasks simultaneously and produce quality work, while adhering to strict timelines (ex: reporting documents, client facing decks, budgets)
• Excellent project management skills
• Some budget management and/or reconciliation experience desirable
• An A+ organizer and communicator
• Proficiency with Microsoft Office Software (specifically PowerPoint, Excel and Word)
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.