Project Administrator

Ogilvy, part of WPP, has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

• Financial Administration Excellence: You'll accurately set up new projects, tasks, and budgets, ensuring every detail aligns with approved Statements of Work. You'll proactively track estimates, assist with reporting, and ensure strict adherence to financial processes – playing a key role in our financial health.
• Organisational Acumen: You'll be the central point for project documentation, maintaining meticulous records and ensuring everything is version-controlled and audit-ready. Your knack for organisation will keep our projects running smoothly.
• Process Champion & Educator: You'll draft clear internal communications, educate team members on best practices for Workday and administrative procedures, and foster seamless communication between account and finance teams. You'll empower your colleagues to work more efficiently!
• Compliance & Data Consistency: You will manage compliance across our influencer management platforms (Wrike, Trackr, and OCM), ensuring all data is consistent and accurate for auditing and performance measurement.

• →Financial Administration Excellence: You'll accurately set up new projects, tasks, and budgets, ensuring every detail aligns with approved Statements of Work. You'll proactively track estimates, assist with reporting, and ensure strict adherence to financial processes – playing a key role in our financial health.
• →Organisational Acumen: You'll be the central point for project documentation, maintaining meticulous records and ensuring everything is version-controlled and audit-ready. Your knack for organisation will keep our projects running smoothly.
• →Process Champion & Educator: You'll draft clear internal communications, educate team members on best practices for Workday and administrative procedures, and foster seamless communication between account and finance teams. You'll empower your colleagues to work more efficiently!
• →Compliance & Data Consistency: You will manage compliance across our influencer management platforms (Wrike, Trackr, and OCM), ensuring all data is consistent and accurate for auditing and performance measurement.
  
  

• Proven Administrative Prowess: You've got a solid background in a highly administrative role, ideally within an agency, project-based environment, or a role with significant financial/operational process management.
• Operational Mindset: You're naturally drawn to process, organisation, and efficiency. You thrive on making things run smoothly and methodically.
• Financial Acumen: You understand basic financial principles, budget tracking, and the critical importance of accurate data. Experience with estimates, SoWs, and timesheet management is a big plus!
• Eagle Eye for Detail: You're meticulous and thorough, with an unwavering commitment to accuracy in data entry, documentation, and financial tracking.
• Process-Driven & Adaptable: You love establishing and improving processes, and you're a quick learner when it comes to new systems.
• Proactive & Self-Starting: You anticipate needs, identify potential issues, and take initiative to find solutions.
• Exceptional Communicator: You're clear, concise, and professional, confident in guiding colleagues on administrative procedures.
• Collaborative Team Player: You enjoy working effectively with Project Managers, Account Managers, and Finance.