Project/Account Coordinator

Responsibilities:

• Assist Project Managers in compiling, formatting, and proofreading major disbursement packages and project approval documents.
• Maintain organized digital and physical project files including contracts, quotes, drawings, change orders, and closeout documents.
• Track project milestones and maintain up‑to‑date project records within the project management system.
• Provide administrative support such as scheduling, meeting preparation, minute‑taking, and action-item tracking as needed.
• Enter, track, and reconcile project purchase orders, invoices, and financial data in the project management and accounting systems.
• Ensure all project invoices are properly matched to POs and supporting documentation.
• Payables entry in accounting system for all project invoices, ensuring proper approval and payment deadlines are met
• Calculate month end accrual entries based on status of in-progress projects
• Regularly update project timelines for capital projects for depreciation calculation
• Prepare routine spending summaries, commitment reports, and other financial tracking documents for Project Managers and Finance.
• Follow up with vendors and internal departments to resolve discrepancies or obtain missing documentation.
• Serve as the day‑to‑day liaison between Projects and Finance for AP, PO, and project financial questions.
• Support the setup of new items, jobs, and coding structures in Great Plains Dynamics (or other applicable systems).
• Provide reliable information and updates to project stakeholders regarding financial status and documentation needs.
• Coordinate budget process/documentation for projects and barn ranking
• Other related duties as required

Experience and Training:

• Exceptional organizational skills and strong interpersonal skills
• The incumbent must have some accounting training and computer skills training on spreadsheets and accounting software.
• Effective oral and written communications skills
• Office education is also an asset.
• Proficiency with Microsoft Office suite
• Ability to work as part of a team
• Familiar with preparing budgets is an asset
• A valid driver’s license