Marketing Coordinator

This client is a long-established Australian commercial construction company founded in 1973, with over 50 years of industry experience. The company is privately owned and headquartered in Seven Hills, New South Wales, with additional offices in Newcastle and Wollongong.

This client is recognised as a mid-sized commercial builder operating across NSW, delivering projects primarily through competitive tendering, design and construct, and negotiated contracts. The company typically undertakes projects ranging up to approximately $30 million, depending on scope and complexity.

The Marketing Coordinator / Admin Support will be responsible for providing end-to-end administrative, documentation, and creative support across marketing and submission-related activities. This role plays a key part in preparing Expression of Interest (EOI) submissions, maintaining accurate documentation, supporting marketing content, and ensuring all outputs are delivered with high quality and within strict deadlines. The ideal candidate is highly organised, detail-oriented, creative, and comfortable working in a fast-paced, deadline-driven environment with AI-assisted tools.

Prepare, compile, and complete EOI and tender-style submission documents using established templates.
Ensure accuracy, consistency, and compliance with submission requirements prior to deadlines.

Provide day-to-day administrative support including formatting documents, maintaining files, managing trackers, and handling internal correspondence.
Ensure documentation is properly organised and easily accessible for the team.

Assist in developing and refining content for marketing materials, proposals, and submissions.
Support layout structuring, copy editing, and AI-assisted writing to enhance clarity and impact.

Proofread all documents, submissions, and marketing materials to ensure grammatical accuracy, formatting consistency, and adherence to brand standards.
Perform final quality checks prior to submission or publication.

Support the marketing team with content scheduling, basic social media posting, and simple design adjustments as required.
Assist in coordinating small marketing campaigns and creative initiatives.

Manage multiple tasks with tight deadlines while maintaining accuracy and quality.
Communicate progress updates clearly and support workflow coordination across stakeholders to ensure timely delivery.