Accounts Payable Administrator

Join one of the nation's rapidly expanding leaders in Commercial Construction and Facility Management!

Onsite – Medina, Ohio

Corporate Division

Administration

Vice President Administration

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The Accounts Payable Administrator is responsible for supporting the efficient and accurate processing of vendor invoices, payments, and related financial transactions. Working closely with the Administration Manager and Vice President of Administration, this role ensures that the Accounts Payable function operates smoothly, complies with company policies, and maintains strong vendor relationships through timely and accurate payment practices.

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• →Invoice Processing: Accurately enter vendor invoices and assist with supplier invoice management to support timely payment cycles.
• →Payment Coordination: Prepare and process invoice batches for weekly payments, ensuring accuracy and adherence to established procedures.
• →Discrepancy Resolution: Research and resolve invoice issues and aging report discrepancies in line with standard processes.
• →Lien Waiver Management: Create, review, and process lien waivers, ensuring proper documentation, notarization, and upload accuracy.
• →Reporting & Communication: Generate accounting reports as needed and communicate effectively with staff and vendors regarding payable matters.

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• Education & Experience: High School Diploma or GED required; college-level accounting coursework or 1–2 years of relevant experience preferred.
• Technical Skills: Proficient in Microsoft Office and capable of operating standard office equipment, including 10-key calculators.
• Accounting Systems Knowledge: Experience with automated accounting systems preferred.
• Detail-Oriented: Strong mathematical skills and keen attention to detail are essential for accuracy.
• Organizational Ability: Effective multitasking, time management, and the ability to work independently in a fast-paced environment.

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