Accounts Receivable Specialist - Cash Application

The Accounts Receivable Specialist - Cash Application, is responsible for the timely and accurate application of customer payments while ensuring the integrity of account receivable records.  This position plays a critical role in supporting the Company’s working capital objectives by accurately posting customer payments, researching and resolving unapplied cash, and partnering with internal teams and customer to resolve payment discrepancies.  The ideal candidate is detail-oriented, analytical, customer-focused, and thrives in a fast-paced, high volume environment while continuously seeking opportunities to improve processes and efficiency.

Cash Application:

• →Process customer payments daily.
• →Apply ACH, wire, lockbox, checks and credit card payments
• →Interpret customer remittance information and accurately apply payments to open invoices
• →Research, identify, and resolve unapplied, unidentified and misapplied cash
• →Investigate short pays, deductions, overpayment, duplicate payments, and payment discrepancies
• →Maintain payment accuracy and data integrity within the ERP
• →Balance daily cash receipts and reconcile payment activity
• →Understand customer banking relationships
• →Ensure payments are posted according to customer instructions

Administrative Support & Other Duties:

• →Maintain accurate customer account documentation (i.e. customer remittances and other supporting documents).
• →Support month-end close
• →Assist internal and external audits

Process Improvement

• →Identify opportunities to improve collection effectiveness
• →Recommend process improvements to increase efficiency
• →Support continuous improvement initiatives

• High school diploma or equivalent required.
• Associate's or bachelor's degree in a related field preferred.
• 1+ year of construction industry experience preferred.
• 1–2 years of customer service experience required.
• 3+ years of B2B collections experience or cash application experience required.
• Strong written and verbal communication
• Strong attention to detail, with the ability to interpret customer remittances and understand banking relationships, required.
• Knowledge of mechanic's lien laws, retainage requirements, and AIA billing processes preferred.

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.

• Positive safety attitude and personal integrity -- both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Must be willing to initiate and build strong relationships with customers and project team members
• Ability and creativity to reason and think logically in problem solving