Executive Administrative Assistant

The Executive Administrative Assistant provides comprehensive administrative support to the PBM President and other executive leadership, support sales operations, and manages routine office administrative functions.

• Coordinate travel logistics and itinerary bookings.
• Arrange travel itineraries and prepare accurate expense reports.
• Schedule, organize, and coordinate meetings and conference calls.
• Welcome clients and visitors in a courteous and highly professional manner.
• Other duties as assigned.

• Support the sales team with client engagement, proposal generation, basic product demonstrations, and expense tracking.
• Maintain data accuracy within the HubSpot CRM database, and track sales metrics or records.
• Coordinate sales events, as needed.
• Coordinate IT support, company resources, and logistics for sales meetings both on-site and off-site.
• Generate and deliver weekly, monthly, and quarterly pipeline reports for leadership.

• Responsible for background for the main phone line; answer and accurately route calls to the appropriate team members.
• Manage incoming and outgoing mail and packages.
• Respond to general sales department inquiries
• Organize and maintain both physical and digital filing systems with accuracy.
• Other administrative duties as assigned to support leadership and the company.

• Associate’s degree or equivalent professional experience in the industry.
• At least 3 years of administrative support experience.
• Prior experience supporting a sales department is preferred.
• Familiarity with CRM platforms, preferably HubSpot.
• Proficiency in Google Suite and Microsoft Office Suite.
• Strong written and verbal communication skills.
• Demonstrated ability to collaborate effectively in a team-oriented environment to achieve organizational objectives.

Requires sitting, standing and occasional light to medium lifting

ProCare Rx will never ask for a financial commitment from an applicant as part of our recruitment process. All interviews are conducted in-person OR through video conference invitations from official company emails. For inquiries, please contact our official recruitment team at (678) 248-4755 or email us at HumanResources@procarerx.com.

ProCare Rx is an Equal Opportunity Employer.