Accounting Coordinator

Welcome to Pioneer Square Brands, a dynamic and innovative company at the forefront of the consumer goods industry. Committed to delivering high-quality products, we take pride in our dedication to excellence, creativity, and customer satisfaction. With a diverse portfolio featuring renowned brands (Brenthaven, Gumdrop, and VAULT), our mobile technology accessories ensure our customers achieve successful technology deployments. Our team comprises passionate individuals united by a shared vision to shape the future of our industry. If you are seeking a challenging and rewarding position in a fast-paced environment where your ideas are highly valued, join us at Pioneer Square Brands and become an integral part of our exciting journey.

Our Core Purpose: We ensure mobile technology works so that people can focus on what matters.

Our Core Values:

• Genuine and Respectful
• Pride in Everything We Do
• Excellence through Innovation
• Obsessed with Customer Success

Pioneer Square Brands has a global footprint with office locations in High Point, North Carolina, and Manila, Philippines.

Title: Accounting Coordinator

Location: Silver City, Pasig, Metro Manila

About the role:

We are seeking a detail-oriented Accounting Coordinator to support Accounts Payable, General Ledger, and month-end accounting activities. The role requires strong organizational and communication skills, attention to detail, and the ability to work effectively with vendors, clients, and stakeholders in a fast-paced environment.

Job Responsibilities:

Accounts Payable

• Ensure all required approvals are secured prior to processing Accounts Payable invoices
• Accurately and efficiently enter vendor invoices in a timely manner
• Ensure expenses are properly coded to the correct General Ledger (GL) accounts and dimensions
• Communicate with vendors regarding payments and payable-related inquiries
• Reconcile vendor statements to ensure completeness and accuracy of records
• Coordinate with the Controller to ensure accruals are properly recorded during month-end closing
• Distribute and review Credit Card Expense Reports for accuracy and receipt compliance

General Ledger & Month-End Activities

• Assist with month-end closing activities including reconciliations and journal entries
• Identify appropriate accounts for financial transactions
• Assist in reviewing and analyzing financial variances

Accounts Receivable

• Prepare and issue customer invoices
• Review open accounts and support collection efforts
• Resolve client billing concerns and assist in reducing accounts receivable delinquency
• Identify causes of account delinquency and communicate findings to management
• Monitor assigned accounts and collection reports
• Follow up on payment arrangements in a timely manner
• Prepare correspondence to customers regarding overdue accounts
• Perform ad-hoc reporting and financial analysis as needed

Month-End, Audit & Financial Review

• Coordinate with department managers to ensure invoices are received and processed on time
• Develop familiarity with the chart of accounts and appropriate GL classifications
• Review budget-to-actual and year-over-year variances and identify incorrect GL postings
• Prepare ad-hoc financial reports related to GL transactions
• Assist external auditors by gathering required documentation
• Gain exposure to US Tax Filing processes

Job Qualifications:

• Bachelor’s/College Degree in Finance, Accountancy, or a related field
• Preferably with at least 2 years of relevant accounting experience, including exposure to Accounts Receivable (AR), Accounts Payable (AP), and General Ledger (GL) functions
• Strong knowledge of accounting principles and analytical processes
• Advanced proficiency in MS Excel including pivot tables, lookups, and macros
• Proficient in MS Office applications including MS Access, MS Outlook, and MS PowerPoint
• Willing to work on a night shift schedule
• Willing to work onsite in Silver City, Pasig City

Skills & Competencies:

• Strong attention to detail with a high level of accuracy
• Ability to maintain confidentiality of sensitive financial information
• Excellent organizational and prioritization skills
• Strong interpersonal skills with the ability to collaborate across all organizational levels
• Ability to work independently and within a team environment
• Excellent verbal and written communication skills
• Comfortable communicating with clients and stakeholders in North America
• Adaptable and willing to adjust to changing business needs
• Ability to work under pressure and meet deadlines
• Strong work ethic with professionalism, punctuality, and reliable attendance

Success Factors:

• Consistently processes financial transactions accurately and on time
• Maintains organized and complete accounting records
• Demonstrates accountability and reliability in meeting deadlines
• Builds positive relationships with vendors, clients, and internal stakeholders
• Contributes to smooth month-end closing and audit processes
• Shows initiative in identifying issues and improving accounting processes
• Demonstrates willingness to learn and grow into broader accounting functions