Executive Administrative Assistant

QC Servion is the centralized hub for human resources, change management, program management, sales & marketing, safety, administration, legal, and accounting services across the QC Ecosystem.

QC Servion recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.

The Executive Administrative Assistant is a trusted, high-touch partner to select members of leadership across our Ecosystem of companies, ensuring seamless execution of strategic initiatives in a fully remote, fast-moving environment. Drawing on deep organizational savvy, advanced technical acumen and a polished, service-oriented mindset, this professional shields senior leaders from operational friction so they can stay focused on high-value priorities

• Manage complex, multi‑time‑zone calendars for leadership - anticipating conflicts and proactively negotiating solutions
• Tri­age high-volume email and draft, proofread and format executive correspondence, slide decks and proposals
• Serve as day-to-day point of contact for internal and external stakeholders, ensuring leaders stay focused on high-value priorities

• Coordinate domestic and international travel, including visas, risk-mitigation protocols and on-site logistics
• Plan and execute hybrid / virtual leadership off-sites, annual strategy sessions and executive briefings end-to-end
• Handle industry-event registrations and related logistics; reconcile expense reports to maintain budget compliance

• Assemble and circulate weekly leadership status reports, synthesizing inputs from multiple departments into concise executive summaries
• Track action items and follow-ups, ensuring timely completion and transparent communication across functional teams
• Provide project-management support for strategic initiatives as needed

• Maintain confidential files and records, ensuring adherence to policies and security protocol
• Identify and implement process improvements that streamline administrative workflows and enhance virtual collaboration—including automation and AI tools

• Performs Other Related Duties as Assigned

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

• Frequently required to remain in a stationary position
• Frequently moving through home office
• May be required to lift up to 20 pounds

• Up to 5%, this may include travel to any or all 50 US states
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

• Minimum 10 years in senior-level administrative roles engineering or consulting services environment, with at least 5 years directly supporting upper management/leadership