Contract Administrator

Position Overview: 

Reporting to the Manager, Contract Administration, the Contract Administrator will drive the contract management process from negotiation to execution and serve as the first responder in the Contract Administration department. This person will also register Raptor with various state and local agencies, manage the application and renewal process for the various joint purchasing associations/cooperatives of which Raptor is a member, and own the process of cataloging Raptor’s contracts. The Contracts Administrator will work closely with sales, finance/accounting, and Raptor’s customers. 

Job Duties & Responsibilities:  

• Development and maintenance of the standard templates for customer agreements, privacy policies, end user license agreements and mutual non-disclosure agreements 

• Implement best practices and processes for the execution and management of all contracts across the company, to include customer, vendor, partner and reseller contracts as well as non-disclosure agreements; includes the cataloging and storing contracts as well as the use of software for contract execution and management 

• Work with sales and finance to facilitate the execution and negotiation of end customer contracts in a high transaction volume environment 

• Manage the execution of customer required vendor forms and other legal documents required by customers 

• Work with sales to register Raptor with the various state and local agencies in which it conducts business 

• Own the process to apply to, renew, and update Raptor’s contracts with various joint purchasing associations/cooperatives such as GSA, Buyboard, and TIPS 

• Other relevant tasks as needed or assigned

Qualifications: 

• Bachelor’s degree Business Administration or similar degree, law degree is strongly preferred 

• Approximately 5 years prior experience in a contract administration role in a Corporate setting; software or technology company is preferred 

• Past Paralegal experience is preferred 

• Experience with contract management and electronic signature software; we use  experience with SalesForce and Conga preferred but not required  

• Experience interacting with legal counsel on contract provisions 

• Knowledge of contract law, software industry, accounting principles and finance 

• Possesses superior attention to detail in order to spot inconsistencies in contracts 

• Has strong written and verbal communication skills 

• Able to work productively independently and as part of a team 

• Must have excellent analytical thinking skills and problem-solving abilities 

• Should exhibit strong organizational and time management abilities 

• Ability to foster effective working relationships and build consensus 

• High degree of professionalism, approaches scenarios with a positive, customer centric, attitude 

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook 

• Although duties are typically performed during normal business hours, off-hours work may be required to meet customer and/or business needs