Finance Coordinator

A dynamic distribution and warehouse-led business is seeking a meticulous and bilingual Financial Officer to manage critical financial administration and reconciliation functions. This on-site role is essential for maintaining the integrity of the company’s accounts receivable, accounts payable, and cash management systems. Monday - Friday 8am - 4.30pm. The successful candidate will act as a key liaison between the finance, sales, and warehouse departments, ensuring that financial controls are strictly maintained. This position is ideal for a process-driven professional with extensive experience in retail key account reconciliations and the ability to navigate complex supplier portals. Key Responsibilities Key Accounts & Receivable Management: Execute comprehensive reconciliations for major retail accounts; process credit notes, discounts, and returns while ensuring customer balances are collected and up to date. Banking & Payment Processing: Perform monthly bank reconciliations and import transactions into the accounting system. Manage the end-to-end payment lifecycle, from verifying beneficiary bank letters to uploading payments for authorisation. Accounts Payable Oversight: Conduct full creditor reconciliations, ensuring supplier statements align with internal records, and resolving any discrepancies regarding maintenance, repairs, and consumable bills. Petty Cash Control: Maintain rigorous control and monthly reconciliation of physical petty cash, ensuring all expenditure is supported by valid records and correctly imported into the financial system. Warehouse & Operational Finance: Coordinate the procurement of warehouse consumables; verify weekly casual wage payouts and align payment requests with company cash flow requirements. Systems Administration: Manage financial payment requests via ClickUp and ensure all transactional data is matched accurately within the accounting framework. Filing & Audit Readiness: Maintain a meticulous filing system for GRNs, remittances, and invoices, ensuring all historical documents are archived and saved correctly on the company drive for audit purposes. Requirements Retail Key Account Expertise: Proven experience performing complex reconciliations for major retailers, specifically utilizing Shoprite and Takealot supplier portals. Technical Skills: Strong proficiency in Microsoft Excel is essential for data manipulation and reconciliation. Bilingualism: Must be fluent in both Afrikaans and English to facilitate effective communication across all departments and stakeholders. Reconciliation Accuracy: Exceptional attention to detail with a demonstrated ability to resolve financial discrepancies. Preferred Qualifications Experience within a warehouse, distribution, or FMCG environment. Prior experience managing "Casual Wage" verifications. Required Software Skills Xero Accounting Software (Highly Advantageous) Cin7 Inventory System (Highly Advantageous) ClickUp (Project and Task Management) Advanced Microsoft Excel Benefits Opportunity to work in a structured environment with clear financial controls. Integral role within a collaborative team involving sales and warehouse operations. Stable, permanent in-office position