PA and Project Administrator

We are looking for a stand-out PA & Project Administrator to support a busy CEO across both their commercial business and an impactful NPO. This role is perfect for a bilingual (English/Afrikaans) professional who "owns" their space and brings expertise in Xero, Sage, and procurement. Based in Somerset West, this role requires a candidate who embodies professional excellence, possesses a sharp eye for detail, and can seamlessly pivot between corporate executive support and community-focused NPO administration. Key Responsibilities Executive Support: Provide comprehensive PA support to the CEO, including advanced diary management, travel coordination, and executive gatekeeping. Project & Procurement Management: Lead a specific procurement project, ensuring rigorous attention to detail in sourcing, vendor vetting, and cost-benefit analysis. Dual-Entity Bookkeeping: Oversee the bookkeeping function for both the private entity and the NPO, ensuring all records are current and audit-ready. Stakeholder Communication: Manage high-level correspondence in both English and Afrikaans, maintaining a sophisticated professional tone always. Content & Presentation: Utilise Canva and PowerPoint to create high-impact presentations and visual assets for board meetings and NPO initiatives. CRM & Data Management: Maintain and optimise CRM systems to track stakeholder engagement and project milestones. Requirements 3-5 years + PA experience Fully bilingual in English and Afrikaans (written and verbal) with exceptional professional articulation. Technical Versatility: Proven experience in managing both bookkeeping and complex administrative projects. Professional Stature: Polished, professional presentation and a non-smoker (essential). Attention to Detail: A track record of high-accuracy output, specifically within procurement or financial environments. Location: Residing within or highly accessible to Somerset West. Financial: Xero and Sage Pastel. Microsoft Office: Advanced MS Excel and MS PowerPoint. Creative & Digital: Canva and CRM systems. Benefits Permanent Exciting projects and busy challenging environment Growth The opportunity to contribute to meaningful social change through the NPO while maintaining a corporate edge. An evolving environment where no two days are the same, ideal for a technical generalist who enjoys diverse responsibilities.