Mail Room Coordinator

What You’ll Do

The Mail Room Coordinator is responsible for maintaining the mailroom and ensuring incoming and outgoing mail and packages are properly processed.  In addition, the position will stock and maintain the café.  Additional administrative duties will be assigned on an as-needed basis to support Human Resources Department, Facilities and other areas of the business.  

Specific Responsibilities

1. Ensures outgoing mail is dispatched daily and prepared on time for carrier pickup. Receives, sorts, and distributes incoming mail in a timely manner. Notifies team members of incoming packages that are too large for mail slots.
2. Maintains package/mail and visitor logs to ensure completeness and accuracy, and provides documentation required for compliance audits.
3. Provides support to Team Members with mailroom equipment and related software, as needed.
4. Monitors postage levels and uploads postage to the postage meter as needed.
5. Maintains the Corporate Office Café and ensures an adequate inventory of beverages and snacks. Ensures equipment is cleaned routinely and maintained in good working order. Coordinates repairs as needed.
6. Monitors and replenishes supplies for the corporate office, HR, mailroom, and café, including (but not limited to) copier/printer paper, cleaning supplies, trash liners, soaps, paper products (e.g., paper towels and toilet paper), office supplies, and shipping/mail materials. Places orders with approved vendors to maintain adequate inventory levels.
7. Assists with vendor coordination for corporate building and grounds matters, as directed by the Manager, Corporate Finance & HQ Facilities.
8. Keeps the Director, Human Resources and the Manager, Corporate Finance & HQ Facilities informed of issues related to the corporate office.
9. Assists with meeting and event setup at the Corporate Office, including setting up and breaking down conference rooms and other areas, as needed.
10. Provides basic clerical support to the Human Resources Department and other departments, as needed. Performs other duties as assigned.

Qualifications

• Requires a High School diploma with at least two years of applicable experience in an office environment; or equivalent required.
• Computer skills in Microsoft Office applications are required. Experience operating mail related systems is a plus.
• Understanding of commercial building maintenance and equipment is a plus.
• Must be able to lift and move heavy objects such as tables, chairs, equipment and packages weighing 50 or more pounds.
• Must be able travel locally on a regular basis to pick up supplies and run errands as needed.
• Good collaboration and communication skills will all levels is required.
• Strong problem-solving mindset with attention to detail is a must.
• Experience with Artificial Intelligence Tools is a plus.
• Alignment with RG Barry’s values of trust, ambition, inclusion, creativity, responsibility, and teamwork.

Schedule: Monday through Friday, 1:00 PM–6:00 PM. Some flexibility with hours may be available based on business needs