Industrial Administrator

Administrative role with a dynamic industrial real estate team based in Hanoi, Vietnam. Working closely with the Hanoi industrial services team, the successful candidate is responsible for ensuring the department's assigned administrative duties are carried out professionally.

• →Manage, organize, and update the industrial department's databases and folder
• →Send the landlords and clients our standard service contracts
• →Draft, amend and track these contracts to ensure that all terms comply with our standards
• →Draft and support team with property proposals when necessary
• →Update databases by contacting developers for updated land availabilities, prices, etc.
• →Prepare content for posts and announcements on LinkedIn and social media
• →Gather payment records and liaise with Finance for expenses, billing, or invoicing matters
• →Organise business travel arrangements for team and clients (booking flights & hotels)
• →Arrange client site visit logistics as necessary e.g., car booking, visit schedules, etc.
• →Schedule meetings with team and clients e.g., manage calendars, book meeting rooms
• →Set up virtual meetings via Microsoft Teams or Zoom as required
• →Assist Supervisor with updating our Weekly Enquiries Tracker
• →Take clear meeting minutes and notes as requested
• →Update and upload properties, blogs, news, etc. on Savills industrial website monthly
• →Review existing content on website to ensure all information is correct and up to date
• →Update Savills Database online system (SBI/C3 platform)
• →Help Supervisor and Marketing team with advertising campaign of industrial projects
• →Translation of documents by the team as required
• →Implement other tasks as required by Dept Head

• Bachelor's Degree
• Good English, especially Speaking and Writing
• Extremely organized
• At least 1-year experience in relevant fields
• Proficient use of Microsoft Word, Excel, Power Point
• Good communication skills
• High sense of responsibility
• Detail-oriented
• Ability to work under pressure
• Organizational skills and streamlined work

Please note that by submitting an application to us, you consent to our processing of personal data about you that is provided by you for our company's recruitment purpose. You may send your queries or request for support concerning our personal data processing activities to email: info@savills.com.vn. To better understand our personal data processing practices, please visit https://vn.savills.com.vn/footer/privacy-policy.aspx to the full Notice on Personal Data Processing of Savills Vietnam Company Limited.