Production Assistant

Under the guidance of the Production Supervisor, tracks progress of tasks for assigned artists or sequences in the production tracking system. 

Assists Production Coordinator/Supervisor with department calendar and handles the scheduling for the Department Head. Interacts with department leadership. 

Assists Production Coordinator/Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met. 

Understands the department and works with the Supervisor to maintain and manage the department schedule. 

Follows up with Artist Leads on a daily basis to ensure task deliveries remain on schedule; communicating any schedule changes to appropriate Artist Leads, Supervisors and Production team as needed. 

Is responsible for multiple daily sessions each day, as well as client reviews. 

Ensures proper preparation for all meetings and reviews. Records and publishes notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency. 

Is aware of work in progress in the department. 

Enters and maintains production data in the studio's production database to reflect scheduled, in-progress, and completed departmental work. Collaborates with other coordinators and managers to keep all data accurate and current. 

Schedules meetings at the request of the Manager and Lead(s).  

Proactively maintains the calendar with alertness to topics, deadlines and conflicts.  

Proactively responds to requests for information and assistance from those within and outside of the department. 

Is responsible for various daily office activities: schedules meetings, books rooms, copies, files, types up notes and distributes accordingly and distributes and collects timecards for the department. 

Communicates with other departments regarding department needs. 

Wills to take on new challenges in order to have a more detailed knowledge of the department and pipeline. 

Keeps up on current artistic methodologies and on technology trends and tools that best suit the production and the company in the development of a stronger creative and technical environment. 

Assists other team members, when necessary. 

Follows the Supervisor’s and Lead´s guidance. 

0-2 years of professional experience in VFX or animation industries. 

Desirable knowledge or experience in Animation 3D. 

Degree in film, art, communications, media communications or related field. 

Professional working knowledge of Google Spreadsheets, Microsoft Outlook, Excel and Word. 

Experience with production tracking software is a plus (for example, Shotgun). 

Medium English level required. 

Spanish desirable.