HR & Talent Acquisition Coordinator (Temporary)

Job Type: Temporary/Contract
Duration: August 1, 2026 to January 1, 2027
Pay Rate: $27-$35/hour
Location: Rocklin, CA (On-site)

PURPOSE OF THE POSITION

The HR & Talent Acquisition Coordinator provides critical support across recruitment execution and HR administration during a temporary period of staffing transition. This role bridges talent acquisition and human resources functions, supporting candidate pipeline management, hiring manager coordination, and HR operational workflows to maintain continuity across active recruitment initiatives and employee-related processes.

PRIMARY DUTIES / RESPONSIBILITIES

Talent Acquisition
• Screen, score, and evaluate resumes against job descriptions for assigned open requisitions
• Conduct preliminary phone screens to gather candidate background, availability, logistics, and compensation expectations
• Schedule interviews and coordinate calendar invites between candidates and hiring managers
• Source and identify qualified candidates on LinkedIn when applicant flow is slow
• Post and manage job listings in Greenhouse (ATS), including status updates and job board management
• Order background checks and drug screenings via Checkr and track completion status
• Maintain routine candidate communication, including status updates, follow-up emails, and text outreach
• Organize prescreen notes and prepare candidate summaries for hiring manager review
• Move candidates through appropriate pipeline stages in Greenhouse as hiring decisions are made

HR Administration
• Maintain and organize employee personnel files according to company policy and legal requirements
• Prepare and process offboarding documentation for separating employees
• Scan, file, and distribute HR mail and employee documents
• Audit HRIS data and identify and resolve discrepancies
• Monitor and respond to HR inbox inquiries and employee questions
• Prepare HR documents, reports, and internal communications as needed
• Support coordination of employee trainings, onboarding, and engagement events
• Schedule meetings and provide administrative support to HR team members
• Support ongoing HR projects and departmental initiatives as assigned

REQUIRED QUALIFICATIONS

• High school diploma or equivalent; bachelor's degree preferred
• Proficiency with applicant tracking systems (ATS), HRIS platforms, or similar recruitment/HR software
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive employee information
• Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Reliability and consistent attendance throughout contract period

OTHER SPECIALIZED SKILLS

• Experience with Greenhouse ATS or similar recruiting platforms
• Familiarity with LinkedIn for sourcing and candidate outreach
• Customer service orientation and ability to interact professionally with internal and external stakeholders
• Attention to detail and accuracy in data entry and documentation
• Ability to follow processes and procedures while exercising independent judgment on routine matters
• Experience in HR, recruiting, or administrative roles preferred but not required

WE OFFER

• Temporary contract position with clear start and end dates (August 1, 2026 – January 1, 2027)
• $27-$35/hour pay rate
• Hybrid work schedule: Tuesday and Thursday on-site in Rocklin, CA (8:00 AM to 5:00 PM PST); three remote work days per week
• Exposure to diverse HR and recruiting functions
• Direct collaboration with SMA's HR leadership team
• Opportunity to support critical hiring initiatives during a growth period

We are an equal opportunity employer and we make our employment decisions on the basis of merit and without regard to one’s race, color, creed, sex (includes gender, pregnancy, childbirth and related medical conditions), gender identity, religion, marital status, age (over 40), national origin or ancestry, physical or mental disability (includes HIV/Aids), medical condition (cancer, genetic characteristics), veteran’s status, sexual orientation, or any other consideration made unlawful by law.

In accordance with applicable law protecting qualified individuals with known disabilities, SMA will attempt to reasonably accommodate qualified applicants with known disabilities, unless doing so would create an undue hardship on SMA. Any qualified applicant with a disability who believes he or she requires an accommodation in order to perform the essential functions of the job for which he or she is applying should identify the accommodation(s) needed in the application.

During your job application or recruitment process with us: (a) SMA may collect your personal information directly from you, such as when you submit your application and resume on our online portal or when you have job interviews with us. We may also obtain your personal information from third parties, including but not limited to your former employers, background or employment check service providers or third-party recruiters; and, (b) SMA may use or process applicants' personal information for relevant purposes including but not limited to general communications with you, identity verification, background or employment checks, determination of eligibility, and making hiring decisions. For successful job applicants who become SMA’s staff, we may retain and integrate your personal information collected during the recruitment process into your records at SMA. For unsuccessful job applicants, [SMA may retain your application for internal records or for future recruitment purposes].

If you are a California resident, you have specific rights regarding your personal information under the California Consumer Privacy Act of 2018, as amended including by the California Privacy Rights Act of 2020, and its implementing regulations (the “CCPA”). This Company Personnel and Covered Individuals Privacy Notice for California Residents issued by SMA is applicable to you and explains your CCPA rights and our collection, use or disclosure of your personal information.

If you have any question regarding our privacy policy, please contact us at US_DataPrivacy@sma-america.com