Indirect Category Buyer - Procurement

The primary focus is to support across all Indirect Categories (Operational Variables and Group Functions) for Soho House Group. This will initially focus on UK sites, and potentially evolve into gaining exposure to Europe, Asia and North America projects.

The role will deal with a wide array of procurement activity including, but not limited to sourcing, supplier negotiation, operational engagement and support, vendor setup and invoice management, cost control, spend analytics, system support, contract review and management and process and policy governance. 

In addition, it is expected that over time there will be a certain degree of category management and ownership included with the individual taking lead and carrying our more strategic activity such as category strategies, market review and competitive processes, supply chain ownership and ultimately responsibility for the performance and success of all suppliers within that category.

Daily Duties

• Liaise with local operational stakeholders, site leads and suppliers to ensure new vendors, products and pricing are all setup and correct on Purchasing system. 
• Manage queries from sites and suppliers. § Provide detailed management information and analysis on all categories and suppliers.
• Monitor any supplier invoice/payment challenges.

Weekly Tasks

• Work closely with Ops Managers, Finance and Procurement to optimise supplier performance management.
• Influence and challenge internal customers on procedural issues and ensure contracted supplier use.
• Lead/Support on efficiency initiatives and ensure best value is obtained
• Ensure internal trackers are updated
• Support Procurement and Operational with market review and analysis to help identify potential new vendors and/or solutions.
• Carry out supplier due diligence inline with Procurement Policy and best practise
• Cleansing and enrichment of supplier and spend data
• Deliver buying compliance KPIs to management
• Build, maintain and manage supplier relationships and act as first point of contact
• Monitor new supplier setups and contract compliance to ensure supply base control
• Align on weekly updates on activities to ensure project progression and identify areas for support.

Monthly Tasks

• Work with sites and cross-functional teams to identify and implement new savings, purchasing controls and improvement opportunities across the relevant supply bases.
• Manage supplier performance data for monthly, quarterly and annual supplier reviews, and share resolutions for recurring issues.
• Support on Supplier Relationship Management.
• Develop dashboards for our suppliers, and proactively seek actionable insight
• Support on contracts reviews and drafting.
• Carry out trend analysis on key metrics such as costs, volumes, consumption etc. to identify patterns and/or highlight anomalies or potential issues
• Continuous improvements to systems and processes to ensure best practice, optimum effectiveness and efficiency
• Continuously monitor and review the market and relevant commodities to stay informed with the latest commercial trends and supplier movements
• Analyse and take actions to improve P2P processing efficiencies and where possible identify and implement standardisation and automation
• Ensure that relevant and key processes are well documented
• Determine, agree and improve contractual requirements/Service Level Agreements (SLA) with vendors in order to meet service specifications and deliver against business objectives
• Support the transformation of the function, by playing an active role in change management and deployment of governance frameworks

• At least 3 years strategic procurement and supplier management experience
• Hospitality experience desirable
• Experience in working in fast paced and dynamic environment Good knowledge with Microsoft Office applications specifically Excel/PPT
• Experience in Vendor Management a must
• Experience of Purchasing system desirable
• CIPS or training towards a CIPS qualification an advantage