Purchasing Assistant - Soho House Tokyo

Purchasing Assistantは、House全体の購買・検品（Receiving）業務を日々サポートするポジションです。

購買に関する事務業務、納品物の受け入れ・検品、在庫管理、取引先との連絡調整、購買システムへのデータ管理などを担当し、正確かつ効率的なオペレーションを支えます。

また、食品安全基準および社内基準を遵守しながら、各部門が円滑に業務を行えるようサポートする重要な役割を担います。

• House内各部門の購買業務をサポート
• 各部門の依頼に基づき、取引先への見積依頼を実施
• 見積書の管理および購買記録の作成・管理
• Adacoシステムへの承認済み商品の登録および価格情報の更新
• 取引先情報や新規ベンダー登録に関する事務手続き

• 納品商品の受け入れおよび発注書・請求書との照合作業
• 数量、価格、納品日、商品の品質・状態の確認
• Adacoシステムへの入庫データ入力
• 直送品（Direct Delivery）の確認・処理サポート

• 納品遅延や欠品時の取引先への確認・フォローアップ
• 各部門への納品状況や在庫不足の共有
• 廃番・欠品商品の代替品調達サポート
• 取引先カタログや各種資料、休業日情報の管理

• 納品書、請求書、購買関連書類の整理・保管
• Financeチームへの請求書提出・連携
• 価格修正やシステム情報更新のサポート

• 倉庫および検品エリアの整理整頓・清掃
• 冷蔵庫・冷凍庫の保管状況の確認および食品安全基準の遵守
• 商品が適切に保管されていることの確認および各部門への適切な保管方法の周知
• 倉庫内の商品配置や在庫管理のサポート

Purchasing Assistantは、単なる購買事務担当ではありません。

各部門やサプライヤーとの連携を通じて、House全体の円滑なオペレーションを支え、適切な在庫管理と食品安全基準の維持に貢献する重要な役割を担います。

正確さとスピードを両立しながら、多くの関係者と協力し、責任感を持って業務に取り組める方を歓迎します。

• 購買、受発注、在庫管理、または関連業務の実務経験をお持ちの方
• 日本語で円滑なコミュニケーションができる方、英語に抵抗のない方
• Microsoft Word、Excel、Outlookの基本操作ができる方

• 正確性を重視し、細部まで注意を払って業務に取り組める方
• 複数の業務を優先順位をつけながら、効率的かつ正確に進められる方
• 社内外の関係者と円滑なコミュニケーションを図り、チームワークを大切にできる方
• 主体的に行動し、課題に対して柔軟に対応できる方
• 食品安全やコンプライアンスを遵守し、責任感を持って業務に取り組める方
• 変化の多い環境でも前向きにチャレンジできる方
• 高いホスピタリティマインドを持ち、現場を支えることにやりがいを感じられる方
• 音楽、カルチャー、ファッション、アート、ホスピタリティ、コミュニティづくりに興味・関心をお持ちの方

The Purchasing Assistant supports the day-to-day procurement and receiving operations across the House. This role is responsible for assisting with purchasing administration, goods receiving, inventory coordination, vendor communication, and maintaining accurate records within the purchasing system. The position plays a key role in supporting smooth operational flow while ensuring accuracy, organization, and compliance with food safety and company standards.

• To support daily purchasing operations for all departments across the House.
• To request quotations from suppliers based on operational needs from each department.
• To manage quotations and maintain accurate purchasing records.
• To register approved products and update pricing information within the Adaco system.
• To assist with supplier documentation and new vendor account administration.

• To support daily receiving operations and inspect delivered goods against purchase orders and invoices.
• To verify quantity, pricing, delivery schedules, and product condition upon receipt.
• To process daily receiving entries accurately within the Adaco system.
• To support handling and verification of direct delivery items.

• To follow up with suppliers regarding delayed or missing items.
• To communicate delivery updates and stock shortages to operational departments.
• To assist with sourcing alternative products for discontinued or unavailable items.
• To maintain supplier catalogues, documents, and holiday schedules.

• To organize and maintain receiving documents, invoices, and purchasing records.
• To coordinate invoice submissions with the Finance team.
• To support ongoing pricing corrections and system updates.

• To support cleanliness and organization of storage areas and receiving spaces.
• To assist with monitoring refrigeration and freezer storage in accordance with food safety standards.
• To ensure products are stored correctly and operational teams follow proper storage procedures.
• To assist with maintaining organization and stock placement within warehouse and storage areas.
• Accurate and timely purchasing and receiving records
• Smooth coordination between suppliers and operational teams
• Proper inventory and storage management
• Compliance with food safety and operational standards
• Organized documentation and system accuracy
  
  

• Experience in purchasing, ordering, inventory management, or a related field
• Strong communication skills in Japanese
• Basic proficiency in Microsoft Word, Excel, and Outlook

• Strong attention to detail and commitment to accuracy
• Ability to manage multiple tasks efficiently and accurately while prioritizing effectively
• Strong communication skills and the ability to work collaboratively with internal and external stakeholders
• Proactive approach with the flexibility to respond to issues and changing priorities
• Strong sense of responsibility and commitment to food safety and compliance standards
• Positive attitude and willingness to take on challenges in a fast-paced environment
• A strong hospitality mindset and passion for supporting smooth operations behind the scenes
• Interest in music, culture, fashion, art, hospitality, and community-building